Administrative Assistant

Dentons Canada; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Flexible working

Training and development

Job summary

Dentons is seeking a motivated Administrative Assistant to join the Banking & Finance team in London on a 12-month FTC. You will provide high-quality administrative support across a broad range of activities, including financial and matter administration, diary management, travel arrangements, and client event support.

The role emphasizes accuracy, efficiency, and collaboration within a busy professional services environment.

Qualifications

• Solid attention to detail and accurate typing skills.
• Strong written and verbal communication.
• Solid proofreading with thorough checks before submission.
• Strong organizational and time-management skills.
• Initiative-driven approach and ownership of tasks.
• Good IT skills including Outlook, Word, Excel and Teams.
• Ability to learn new systems quickly and follow established processes.
• Flexible and adjustable to changing priorities.
• Able to work with minimal supervision while staying professional and discreet.
• Collaborative and supportive approach within a team.

Responsibilities

• Support billing process and matter administration using 3E; prepare matter transaction reports.
• Assist fee earners with timely time recording in IntappTime.
• Process expenses and invoices using Emburse.
• Provide financial administrative support and requisition forms.
• Submit searches with IntappOpen and ensure data accuracy.
• Monitor matter administration progress and follow up on conflicts.
• Coordinate diary appointments and book meeting rooms and VC facilities.
• Manage travel arrangements and electronic filing per firm procedures.
• Support client events and marketing activities with Business Development.

Skills

Attention to detail

Typing skills

Written communication

Verbal communication

Proofreading

Organization & time management

Initiative / ownership

IT skills

Learn new systems

Follow processes

Flexibility

Work with minimal supervision

Collaboration

Professionalism & discretion

Experience in legal/finance admin

Tools

3E billing system

IntappTime

Emburse

IntappOpen

BigHand Workflow

Travel provider (Firm)

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Reports to: Practice Support Workflow Co-ordinator

Type ofRole: Hybrid

Referencenumber: 10585

The Role

12 Month FTC

We are looking for a motivated and organised Administrative Assistant to join our Banking & Finance team in London.

Working closely with our Practice Support Executives (PSEs) and fee earners, you will provide high-quality administrative support across a broad range of activities, helping the team deliver a high-quality service to our clients.

The role is focused on process-driven tasks, finance and matter administration and general office support, ensuring work is completed accurately, efficiently and within agreed timescales.

This isa great opportunityfor someone who enjoys working as part of a collaborative team and is looking to develop a long-term career in legal administration within a leading international law firm.

Key Responsibilities

Financial and Matter Administration

• Support Practice Support Executives with the billing process, including creating matter transaction reports and using the firm's billing system (3E) whererequired.

Assistfee earners with thetimelycompletion of time recording inIntappTime.

Process expenses and invoices usingEmburse.

Provide general financial administrative support, including completion of requisition forms.

Submit ad hoc searches usingIntappOpen, ensuring all required information is completed accurately.

Monitor the progress of matter administration activities, including following up on conflict searches and other requests whererequiredto ensure matters are progressedin a timely manner.

Organisation and Planning

Coordinate routine diary appointments and meetings.

Book meeting rooms, video conferencefacilitiesand other meeting requirements.

Manage work allocated through the BigHand Workflow system and monitoring and following up on any pending actions.

Arrange domestic and international travel using the firm's designated travel provider.

Maintain electronic filing withiniManagein accordance withfirm procedures.

Liaise with Business Services teams to resolve routine administrative queries and support day-to-day business operations.

Business Development and Client Relationship Management

Support the maintenance of client relationship management systems, including Interaction and Radar.

Assistwith the administration of client events,seminarsand marketing activities in conjunction with the Business Development team and Practice Support Executives.

General Administration

Prepare engrossments and supporting documentation, including producing, copying,scanningand printing documents.

Liaise with Facilities to order stationery, businesscardsand other administrative supplies

Provide general administrative support to the Projects team asrequired.

Skills and Experience

The selected candidate will show:

Solidattention to detail andaccuratetyping skills, with a strong focus on producing high-quality work.

Solidwritten and verbal communication skills.

Solid proofreading skills, with a commitment to checking work thoroughly before submission to ensure instructions have been followed and work is complete andaccurate.

Strong organisational and time management skills, with the ability to prioritise competing tasks effectively and meet agreed deadlines.

An initiative-driven approach, taking ownership of tasks through to completion.

Good IT skills, including Microsoft Outlook, Word,Exceland Teams.

The ability to learn new systems quickly.

The ability to follow established processes and procedures accurately.

A flexible and adjustable approach, with the ability to respond positively to changing priorities.

The confidence to work with minimal supervision whilst recognising when guidance or support isrequired.

A collaborative approach, with a willingness to support colleagues and contribute to the wider goals of the team.

A positive attitude towards feedback and continuous learning.

The ability to stay professional,professionaland reliable when managing competing priorities.

Demonstrates professionalism and exercises discretion when handling confidential and sensitive information.

Previousadministrative experience within a busy legal, finance or professional services environment would be beneficial but is not essential.

At Dentons, collaboration, innovation and high-quality client service are at the heart of everything we do. As an Administrative Assistant within the Banking & Finance team, you will receive ongoing training and support, gaining valuable experience across a wide range of legal administrative and finance processes while working alongside experienced colleagues in a supportive and inclusive environment.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurotype, disability, or with parental or caring responsibilities. We are also “Happy to Talk Flexible Working” and welcome conversations about flexible working arrangements.

Dentons is a Disability Confident employer. Candidates with a disability may choose to apply under the Disability Confident Scheme. We will offer an interview to disabled applicants who meet the minimum criteria for the role. Where application volumes are high, we may offer interviews to those who best meet the minimum criteria, consistent with our approach for all candidates.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.