Administrative Assistant

JR United Kingdom; Grangemouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their dynamic team. This role involves a variety of administrative functions, from scheduling appointments to preparing reports and managing budgets. You will play a crucial role in supporting the operational needs of the manufacturing plants, ensuring smooth communication and coordination among teams. If you thrive in a fast-paced environment and have a knack for organization, this is an exciting opportunity to contribute to a global agrochemical company while developing your skills in a supportive atmosphere.

Qualifications

• Proven administrative experience with a focus on supporting teams.
• Strong proficiency in Microsoft Office applications, especially Outlook.

Responsibilities

• Provide administrative support to manufacturing plants and site personnel.
• Coordinate meetings and events, ensuring all logistics are handled efficiently.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Microsoft Office

Event Coordination

SAP

Education

2+ years of industrial experience

Experience in multi-disciplined office environment

Tools

Microsoft Outlook

Q Pulse

SAP

Job description

Job Title: Administrative Assistant – Global Agrochemical Company

Contract: 12 months

Location: Grangemouth, Scotland

Working pattern: 5 Days on site, 36 hours per week

SRG are working with a global Agrochemical company that is seeking an Administrative Assistant to join their busy team. They are looking for an experienced candidate with at least 2 years of industrial experience.

You will perform a variety of administrative functions, including scheduling appointments, providing information to callers, composing memos, transcribing notes, and creating presentations. You will generate reports, handle multiple projects, and prepare and monitor invoices and expense reports. Additionally, you may assist with compiling and developing the annual budget.

Job Responsibilities:

• Provide an effective PA, secretarial, and administrative service to the Manufacturing Plants and Grangemouth Site.
• Support Plant Task Force Meetings, Inquiries & Engineering Meetings as a Q Pulse Administrator - Quality Database Cover Occupational Health Admin Personnel.
• Arrange meetings and events for Site personnel, involving internal, inter-site, and external attendees, also providing support for these meetings as required.
• Responsible for the general tidiness and facilities.
• Jointly responsible for arranging large events (e.g., Strategy Events on site) and business meetings, including booking venues, transport, and catering, while keeping accurate records and adhering to departmental standards.
• Keeps accurate records of all Site vehicles, ensuring insurance records are up-to-date.
• Raise accurate purchase orders and BACs requests for stationery, sponsorships, donations, and other supplies on request, being aware of relevant information needed to create orders successfully.
• 3 years' experience within a multi-disciplined office environment.
• 2 years of experience with Microsoft Office applications, especially detailed knowledge of Outlook.
• Experience in dealing successfully with a diverse range of people, both internally and externally.
• Meeting and events coordination and arrangements.
• Familiarity with purchasing processes and systems.
• Experience with SAP would be desirable.
• Ability to meet deadlines, handle pressure, and prioritize a diverse workload.
• A team player, but also self-motivated and able to work independently.