Administrative Assistant

Vertiv; Golborne; On-site; GBP 20,000 - 27,000; Full time

Job summary

A leading company is seeking an Administrator - Supply Chain for an entry-level position in Golborne. The role involves controlling service purchasing, inventory, and logistics, requiring basic admin skills and knowledge of Excel. Ideal for candidates looking to start their career in supply chain management within a dynamic environment.

Qualifications

• Experience of a similar inventory/warehouse/logistics background.
• Knowledge of basic planning, forecasting and stock projection principles.
• Awareness of warehouse and logistic processes.

Responsibilities

• Coordinate and deliver purchasing team requirements.
• Place orders with suppliers and manage stock expectations.
• Assist in inventory and logistics reporting.

Skills

Basic Admin Skills

Excel

Organization

Communication

Time Management

Customer Satisfaction Focus

Job description

Direct message the job poster from Vertiv

Job Title: Administrator - Supply Chain - Entry level role

Reports To: National Service Supply Chain Supervisor

Function: Service - UK

Location: UK - Unit 3 Stone Cross Court, Yew Tree Way, Golborne, WA3 3JD

Entry level role - Someone with basic admin skills and excel would suit this role.

Sponsorship is NOT available for this role either now or in the future so if you are on a student visa which is only valid for 2 years this wouldn't be suitable.

Job Summary:

In this role you will be responsible for controlling and coordinating the company’s service purchasing, inventory and logistics. The inventory aspect revolves primarily around supervision of supply, storage and accessibility of items in order to insure an adequate supply without excessive oversupply, where the logistics aspect involves the integration of information, transportation, material handling, and packing between the point of origin and the point of consumption in order to meet the requirements of our customers. You will also proactively coordinate and deliver the requirements of the purchasing team.

The successful candidate must have a dynamic work attitude with the ability to work as part of a team is essential.

Duties & Responsibilities:

General Performance & Delivery

• This is an extremely busy role where you will be involved in placing orders with suppliers in line with forecasts, our stock and information from the Scheduling team, progress chasing to ensure timely delivery of stock, resolving supplier queries, communicating stock levels.
• To manage your customer’s expectations to the pre-defined levels of service.
• To ensure the ongoing & timely communication with key internal departments.
• To collect and present qualitative and accurate measurements of our inventory holdings, offering clear visibility to the business.
• To proactively manage our component replenishment lead times within the KPI’s set. i.e. Minimum system stock levels & availability from suppliers.
• To control both Vertiv’s returns and defective goods procedures.
• To assist with the management of duplication, obsolescence & non moving stock.
• To assist with the company’s asset management & its maintenance. (tools & specialist test equipment)
• To proactively understand our storage space demands for inventory.
• To ensure quality management practices are adhered to.
• To ensure environmental demands are adhered to.

The successful balancing of these competing requirements should lead to optimal inventory levels, which will be an on-going task as the business needs shift and react to the wider environment.

Logistics

• To control the timely return of parts to suppliers.
• To control our returns to factory & third parties warehouse.
• To assist with monitoring our logistics business partners/solutions, both in terms of performance and cost.
• Working with the Service Supply Chain Supervisor you will review our current courier solution/s.
• You will be responsible for coordinating our internal specialist test equipment loan/hire items being sent and returned to customers.
• You may also be responsible for coordinating our internal tooling items being sent and returned to engineers.

Purchasing

• To raise Purchase Orders in a timely manner, updating the system SR’s as necessary.
• To assist with our cost reduction activities for process improvements, materials & other supply functions, tracking raw material costs and market trends.
• To aid with reporting on supplier performance, on measurement criteria in accordance with business requirements.
• To assist with the development of internal systems and procedures, with respect to MRP, stock control and forecasting.
• To assist with implementation and delivery of a procurement strategy for legacy products.
• You may also be responsible for proactively controlling our rebates.

QHSE

• To assist with ensuring that all our suppliers, contractors and subcontractors are vetted, approved and appropriate for use.
• To assist where possible to minimise gas & electricity consumption, reduce landfill waste and incur no major environmental events.
• Where possible to increase awareness of the management system and elements of operation. E.g. health and safety and environmental management.

Reporting

• To assist the National Service Supply Chain Supervisor with any reporting requirements.
• Compliance to all/any QHSE requirements.
• All KPI’s and reports will be discussed and agreed with yourself.

Interactions:

Customers, Schedulers, National Service Supply Chain Supervisor, Regional Operations teams, Key Accounts, Technical Support staff, Service Contract Sales, Product Operations, Sub contract Service Providers & Suppliers.

Knowledge, Skills and Abilities:

• Experience of a similar inventory/warehouse/logistics background.
• Knowledge of basic planning, forecasting and stock projection principles.
• Awareness of warehouse and logistic processes and procedures.
• Strong focus on customer satisfaction.
• Excellent organizational and time management skills.
• Excellent written and verbal communications.
• Commercially astute with good negotiation skills.
• Ability to successfully interface with various departments and personnel in potentially stressful situations.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration

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