Administrative Assistant

Severnside Security Ltd; Gloucester; On-site; GBP 23,000 - 26,000; Part time

Job summary

An established industry player is seeking a proactive and organized Admin Assistant to join their Gloucester office. This part-time role offers the chance to support a dynamic team, ensuring smooth operations and contributing to a positive work environment. With a focus on teamwork and continuous improvement, you will help coordinate internal communications, manage office tasks, and assist with various administrative duties. This is an exciting opportunity to grow within a people-focused company that values your contributions and offers meaningful development opportunities. If you're ready to make a difference, we want to hear from you!

Benefits

Employer pension contribution

20 days leave plus birthday off

Virtual 24/7 GP cover

Bupa wellness

Discount vouchers for major brands

Employee recognition scheme

Training and development opportunities

Progression opportunities

Qualifications

• Strong administrative experience with attention to detail.
• Proficient in Microsoft Office 365 and digital systems.

Responsibilities

• Coordinate team administration and manage office supplies.
• Support fleet management and assist with new starter inductions.

Skills

Microsoft Office 365

Administrative Skills

Communication Skills

Time Management

Attention to Detail

Education

High School Diploma

Relevant Administrative Qualification

Job description

Headquartered in Gloucester, Severnside Security Ltd is a leading national provider of fire, security and electrical solutions, with a strong presence across the South and South West of England. We partner closely with local authorities, housing associations and commercial clients, delivering high quality installation, servicing, and 24/7 responsive maintenance.

Established in 1992, our purpose is simple: we exist to make a positive difference in people's lives. We’ve earned a trusted reputation built on exceptional customer service, technical excellence, and genuine care for our clients and partners. We value the strong relationships we’ve built within the communities we serve.

We’re a rapidly growing business with bold ambitions, including becoming one of Gloucestershire’s top 100 companies, and we are looking for passionate people to grow with us. As part of our team, you’ll have access to meaningful development opportunities, career progression, ongoing training, and the chance to make a lasting impact.

Our Values

We are driven by our values and guided by a clear framework that shapes how we work and lead. Every day, we STRIVE—showing strength in teamwork, building trust, taking responsibility, demonstrating impactful leadership, pursuing a vision for excellence, and always aiming to exceed expectations.

The Opportunity

We’re looking for a proactive and organised part time Admin Assistant to support the smooth and professional running of our head office in Gloucester. This permanent role would suit someone with strong administrative experience who enjoys variety, takes pride in attention to detail and brings energy and positivity to their work.

You’ll be supporting the wider team with day to day admin, helping coordinate internal communications and events and ensuring the office environment remains efficient, welcoming and well organised.

This is a newly created role, so you’ll need to be confident in making it your own. We’re looking for someone who can bring their experience, work proactively, and spot opportunities to improve the way we work. If you enjoy taking initiative and want to make a meaningful contribution to a growing team, we’d love to hear from you.

How to apply

Send a CV and covering letter explaining why you’re interested in the role and how your skills match the role requirements to [e-mail]

What You’ll Be Doing

Team Administration

• Liaising with line managers to coordinate annual leave approvals
• Maintaining accurate sickness records
• Organising monthly team lunches and assisting with wider company events
• Preparing and distributing internal newsletters and coordinating the monthly Excellence Award
• Updating internal communication platforms and ordering uniform as required

Office Administration

• Managing post, parcels, team diaries and shared inboxes
• Writing and distributing minutes from monthly management meetings
• Ordering and monitoring office supplies and consumables
• Keeping the office tidy and coordinating with cleaning contractors
• Greeting visitors and handling calls and general enquiries

Other Support Tasks

• Supporting fleet management admin including parking and traffic fines
• Coordinating mobile phone contracts
• Assisting with inductions for new starters
• Supporting the Senior Leadership Team with occasional client projects

What You’ll Bring

• Previous experience in an administrative or office based role
• Proficiency with Microsoft Office 365 and confidence using digital systems
• Strong attention to detail and accuracy in data entry
• Clear, professional communication and excellent phone etiquette
• The ability to manage time, prioritise tasks and meet deadlines
• A calm, organised, and proactive approach to day to day responsibilities

Your Personal Qualities

• Excellent customer service and communication skills
• Reliable and punctual
• Professional approach
• A team player who is respectful and collaborative
• Comfortable working independently and taking initiative
• Always looking for ways to improve systems and processes

Requirements

• Legal right to work in the UK
• Ability to pass an enhanced DBS check

This is a fantastic opportunity to play a supporting role in a growing, people focused company where your contribution will be recognised and valued.

Benefits

Salary: £23,000 - £26,000 pro rata

Hours: 20 - 25 hours/week, days and hours to be agreed with successful candidate

Location: Barnwood, Gloucester onsite working

Employer pension contribution

20 days leave, plus birthday off, plus Bank Holidays

Virtual 24/7 GP cover

Bupa wellness

Discount vouchers for major brands and employee rewards

Employee recognition scheme

Training and development opportunities

Progression opportunities

How to apply

Send a CV and covering letter explaining why you’re interested in the role and how your skills match the role requirements to [e-mail]

Closing date: 5pm Wednesday 7 May

We will respond to shortlisted candidates to arrange interviews by 5pm Monday 12 May.