Administrative Assistant

Wiltshire Career Site; Frome; On-site; GBP 12,000 - 14,000; Part time

Job summary

Vallis First School in Frome is seeking a professional administrator to support the School Business Manager and Head Teacher with the smooth day-to-day operation of the school. The role is permanent, part-time (19.5 hours per week during term time).

You will handle a range of admin tasks, including ordering hot lunches, organising school trips, and managing pupil data, phone calls, letters and the school newsletter, all with a smile and attention to detail.

Qualifications

• Recent admin experience; education sector preferred.

Responsibilities

• Support School Business Manager and Head Teacher with daily operations.
• Order lunches from caterers and organise school trips.
• Manage pupil data and general office tasks (phone, letters, newsletter).
• Administer first aid and maintain a positive, helpful atmosphere.

Skills

Admin experience

Education sector

Communication

Attention to detail

Education

GCSEs or equivalent

Tools

MS Office

Data entry

Job description

Salary: Grade 15 Point 3-4 (£12.85-13.05 per hour)

Hours of work: Part time, term time only - 19.5 hours per week (3 days a week 8.30am-3.30pm)

Contract: Permanent

A bit about us: Vallis First School is well-placed to be the ‘heart of Frome’ and we are preparing our children to be ‘ready for the world!’. Our historic building perches at the top of the hill on Milk Street, near the St. Catherine area of town. Our school is a family, surrounded by the warm embrace of our vibrant local community. We are proud to be a local authority-maintained community school, and we strive to know our children and families well.

All about the role:

Vallis First School are seeking to appoint a professional, organised and efficient administrator to help support the School Business Manager and Head Teacher with the smooth day to day operation of the school.

We can offer you:

• A school in which children are genuinely at the heart of everything we do
• A supportive school community including children, parents, staff and governors.
• A school that welcomes creative thinking and new ideas
• Opportunity to develop a role and progress in a supportive environment.

The successful candidate will:

• Ideally have recent and relevant administrative experience within education or business and be confident working with computers
• Be able to communicate effectively with children, parents, external organisations and colleagues at all levels using a variety of comms
• Perform a wide range of admin tasks, including ordering hot lunches from our caterers, organising school trips and associated paperwork, working with pupil data and general office tasks such as answering the phone, letter writing, helping with the school newsletter, administering first aid, all with a smile and a sense of humour!
• Have good attention to detail
• Be dedicated to providing the highest standard of work for our school community

Closing date: Monday 19th October 2026, 9am (inc shortlisting date)

Interview: Thursday 22nd October 2026

Start Date: ASAP

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions, cautions, reprimands and warnings that are not ‘protected’ under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant.