Administrative Assistant

Larbey Evans; City Of London; Hybrid; GBP 34,000 - 40,000; Full time

Job summary

A prominent law firm in London is seeking an experienced Administrative Assistant to support the Paralegal Manager. This role involves maintaining attendance records, managing performance evaluations, and assisting with departmental budgets. Candidates must have at least 2 years of administrative experience within a law firm and proficiency in Microsoft Office. The position offers a salary up to £40,000, hybrid working conditions, and great benefits including free lunch.

Benefits

Free lunch

Hybrid work model

Overtime paid as needed

Qualifications

• 2+ years of administrative experience in a law firm is essential.
• Intermediate proficiency in Word, Excel, and PowerPoint required.
• Ability to maintain professional boundaries in workplace relationships.

Responsibilities

• Assist with paralegals attendance records and scheduling.
• Maintain work assignment charts for paralegals.
• Coordinate performance reviews and evaluations.

Skills

Administrative experience in a law firm

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Flexibility and adaptability

Job description

Overview

Administrative Assistant

Our elite US law firm client is hiring a new Paralegal Support Administrator / Administrative Assistant to assist the Paralegal Manager with operational support across the London Paralegal Department.

• Salary to £40,000 + great benefits, including free lunch!
• 09:30-18:00 working hours (Monday-Friday)
• Hybrid working (3 days office / 2 days remote)

We’re looking for bright, confident, and professional candidates with 2+ years of administrative experience in a law firm.

Administrative Assistant Key Responsibilities

• Assist with the maintenance of all London paralegals attendance records, vacation, and time off
• Regularly update and maintain master paralegal work assignment charts
• Assist the Paralegal Manager with coordinating the performance review and evaluation process
• Responsible for department administrative filing
• Calendar scheduling for new hire orientations and preparing training packs
• Assist with drafting, editing, and maintaining department documents, checklists, and spreadsheets
• Assist the Paralegal Manager with delegating work stream tasks to the paralegal team
• Review and report to the Paralegal Manager of paralegal departments Intapp and overtime entries
• Assist with the paralegal department budgets, including process invoices/statements

Administrative Assistant Skills & Requirements

• Previous administrative experience within a law firm is essential
• Intermediate level of proficiency in Word, Excel, and PowerPoint
• Understands professional boundaries and commitment to maintaining them in workplace relationships
• Creative, flexible, adaptable, and able to work cross-functionally
• Ability to work additional hours, as needed, for which overtime will be paid