Administrative Assistant

Where compassion meets innovation and technology, and our employees are family.

Thank you for your interest in joining our team! Please review the job information below.

GENERAL PURPOSE OF JOB:

The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children’s Hospital (DCH).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Maintains composure, effectiveness, and flexibility under pressure.
• Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence.
• Coordinates location, catering, presentation materials, audio-visual support, and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
• Answers/screens incoming telephone calls and routes calls to appropriate individuals or takes messages. Responds to inquiries and requests for services provided by DCH.
• Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail, and delivery services as needed.
• Greets visitors, ascertains the nature of business, and escorts visitors to the appropriate person/area.
• Orders office supplies and equipment using the Lawson online ordering system.
• Prepares check requests, obtains signatures for invoices, manages invoices, and serves as the first reviewer for Ascend as directed by the accounting department.
• Makes inbound and outbound travel arrangements and files related travel expense reports.
• Gathers, assembles, and distributes recruitment information for physician candidates.
• Manages Kronos timekeeping under the direction of Valley leadership.
• Handles credentialing and payroll computing for Quick Care Physicians.
• Coordinates contract renewal for clinics, CPSST, and DVPG as needed.
• May assist in the coordination and participation of special events.
• Participates in preparing materials for newsletters, fax blasts, or other communications sent to providers and/or members.
• Physician scheduling.

Education and/or experience:

• Bachelor's degree (B.A.) or three to five years of related experience and/or training; or an equivalent combination of education and experience.