Administrative Assistant

LutechResources; Chiswick; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading resources management firm in Chiswick is seeking an experienced Administrative Assistant to manage daily activities and support the team. This role requires excellent organizational skills, proficiency in MS Office, and effective communication. The successful candidate will work on-site 5 days a week, assisting with administrative tasks and ensuring smooth office operations.

Qualifications

• Experience as an administrative assistant in a large corporation is desirable.
• Able to read comprehension instructions and write correspondence.
• Capable of presenting information effectively.

Responsibilities

• Perform research functions and produce reports.
• Type and proofread documents and correspondence.
• Coordinate and set up meetings and conferences.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

MS Office proficiency

Education

High school diploma or equivalent

Tools

Personal computer

Printers

Scanners

Job description

Overview

The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.

This position requires office attendance on a daily basis, 5 days a week, from 08:00 to 16:00.

Qualifications

Essential Qualifications and Education:

• High school diploma or equivalent
• Experience of working in an administrative assistant role, preferably in a large corporation desirable, but not essential
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary
• Excellent communication skills, both written and verbal
• Able to read and comprehend instructions, and write correspondence and memos
• Able to effectively present information to co-workers and the public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Able to work well with all levels of internal management and staff as well as clients

Responsibilities

• Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
• Coordinate and set up meetings and conferences
• Arrange travel and work on special projects
• Maintain the schedule of one (1) or more individuals
• Set up and maintain manual and electronic filing systems
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc
• Photocopy, fax, and scan documents as required
• Assure of effective mail and package distribution
• Assist employees and managers with general administrative requests
• Handle visitors (meet and brief) to the office, and escort to their destination