Administrative Assistant

www.findapprenticeship.service.gov.uk - Jobboard; Brighton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading calibration company in Brighton is seeking a highly organized Administrative Assistant to support day-to-day operations. This role involves managing invoicing and bookings, providing excellent customer service, and general administrative tasks. The ideal candidate should be well-versed in QuickBooks and possess strong organizational and communication skills. Join a busy team where every day brings new challenges and opportunities.

Qualifications

• Proven experience with QuickBooks or similar accounting software.
• Strong knowledge of invoicing, quotations, and basic bookkeeping.
• Strong administrative and organizational skills with attention to detail.

Responsibilities

• Handling booking in of jobs and deliveries.
• Managing invoicing and accounts using QuickBooks.
• Providing excellent customer service.

Skills

Proven experience with QuickBooks

Strong knowledge of invoicing

Excellent communication

Strong administrative skills

Attention to detail

Ability to multitask

Confident use of Microsoft Office

Tools

QuickBooks

Microsoft Office (Excel, Outlook, Word)

Job description

AMECAL is a leading calibration company with a strong reputation for precision and reliability. We are currently seeking a highly organised and dependable Administrative Assistant to join our office team. As the Administration Assistant, you will play a key role in ensuring the office runs smoothly by providing essential administrative support to the operational team. This is an excellent opportunity for someone organised, proactive, and people-focused to join a busy team where no two days are the same. The ideal candidate will support our day-to-day operations, primarily focusing on:

Key Responsibilities:
• Handling booking in of jobs and deliveries
• Managing invoicing and accounts using QuickBooks
• Answering phone calls and providing excellent customer service
• Preparing and sending quotations to clients
• Paying suppliers and maintaining accurate records
• Packing and posting parcels to customers
• Providing general administrative support as required
• Paying suppliers promptly when you receive the invoice
Must be organized, confident on the phone, and experienced with QuickBooks.
Key Requirements:
• Proven experience with QuickBooks (or similar accounting software)
• Strong knowledge of invoicing, quotations, and basic bookkeeping
• Strong administrative and organizational skills attention to detail and accuracy.
• Excellent communication and telephone etiquette
• Attention to detail and accuracy in data entry and accounts
• Ability to multitask and work independently in a busy environment
• Prior experience in quotations, invoicing, or logistics is a plus
• Confident use of Microsoft Office (Excel, Outlook, and Word)
• Experience in utilities or business services is a plus, but not essential.

AMECaL is an equal opportunity employer and welcomes applications from all qualified candidates.