Administrative Assistant

BIRMINGHAM SCHOOL OF LAW; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

An established industry player in Elder Law is seeking a motivated administrative assistant to support their team. This role offers a unique opportunity to engage with clients and assist with various legal tasks, including document preparation and scheduling. The firm values attention to detail and excellent communication skills, making it an ideal environment for someone eager to grow in the legal field. With a supportive atmosphere, including a therapy dog in the office, this position is perfect for those looking to make a meaningful contribution while enjoying a collaborative work environment.

Benefits

Business casual dress code

Free parking

Therapy/support dog in the office

Qualifications

• Prior administrative experience is preferred but not required.
• Knowledge of document management software is essential.

Responsibilities

• Greeting clients and answering phones.
• Drafting and organizing legal documents.
• Scheduling appointments and running errands for attorneys.

Skills

Excellent written and verbal communication skills

Attention to detail

Time management skills

Problem-solving skills

Organizational skills

Ability to multi-task

Tools

Document management software

Office equipment (computers, printers, scanners)

Job description

We are a small Elder Law, Estate Planning, and Probate law firm in the Mountain Brook area seeking an administrative assistant to join our team. Prior administrative experience is preferred, but not required. Initial pay would be based on experience but growth opportunities are available. Our office hours are from 8am to 4pm. Dress is business casual, and parking is plentiful and free. We have a therapy/support dog, Pax, who is also in the office with us most days, so please keep that in mind when applying.

Job Duties:

1. Greeting clients
2. Answering phones
3. Drafting, printing, and organizing legal documents
4. Learning paralegal tasks
5. Courthouse runs
6. Various errands for attorneys
7. Scheduling appointments

Qualifications:

1. Knowledge of document management software
2. Working knowledge of office equipment, like computers, printers, and desktop scanners
3. Excellent time management skills and the ability to prioritize work
4. Attention to detail and problem-solving skills
5. Excellent written and verbal communication skills
6. Strong organizational skills with the ability to multi-task

Please send a cover letter and resume to [e-mail].