Administrative Assistant

Intertoll; Belfast; On-site; GBP 13,000 - 15,000; Part time

Job summary

A company in the service industry is seeking a part-time Administrative Assistant in Belfast. The role includes various administrative duties, such as managing correspondence, maintaining filing systems, and assisting with quality documentation. Candidates should have at least 5 GCSEs and 2 years' experience in an administrative role, with a strong command of Microsoft Office. The position offers competitive pay and a supportive working environment.

Qualifications

• 5 GCSE’s including Maths and English (A*-C Grade).
• 2 years’ experience as an Administrative/Clerical Assistant preferred.
• Experience in control and upkeep of ISO 9001 quality management documentation.

Responsibilities

• Carry out administrative duties for Management and Operations Teams.
• Write and distribute email correspondence, memos, letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Attend meetings and take detailed minutes when required.
• Maintain computerized system of customer service and operations records.
• Assist with control of QA and Procedural Documentation.
• Handle abnormal loads correspondence and maintain register.
• Meeting & Greeting both face to face and over the phone.
• Assist in insurance claim handling and record keeping.
• Order stationary and maintain stock/supplies.

Skills

Strong knowledge of Microsoft Office packages

Excellent telephone manner

Strong communication and interpersonal skills

High degree of discretion

Education

5 GCSE’s including Maths and English (A*-C Grade)

Job description

Overview

Area

Administration

Job Title

Administrative Assistant (Part Time)

Reporting To

General Manager

Contract Type

Part Time Permanent

Salary

£13-15k pro rated

Location

O&M Facility – Edgewater Rd, Belfast

Working Hours

Part Time (20 hours) - 5 days per week 09:30 – 13:30

Qualifications

Minimum Qualifications

5 GCSE’s including Maths and English (A*-C Grade)

Minimum Experience

2 years’ experience as an Administrative/Clerical Assistant, preferably within the service industry.

Desired Experience

Experience in control and upkeep of ISO 9001 quality management documentation

Responsibilities

Principal Functions

• Carry out administrative duties for Management and Operations Teams.
• Write and distribute email correspondence, memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Attend meetings and take detailed minutes when required
• Maintain computerised system of customer service and operations records
• Assist with control of QA and Procedural Documentation
• Handle abnormal loads correspondence and maintain register
• Meeting & Greeting both face to face and over the phone
• Assist in insurance claim handling and record keeping;
• Order stationary and maintain stock/supplies
• Undertake any other duties that may be assigned from time to time

Core Competencies

Core Competencies and Attributes

• Strong knowledge of Microsoft Office packages
• Previous experience of working in a similar clerical or administrative role
• Excellent telephone manner, with strong communication and interpersonal skills
• Strong written and oral communication skills
• High degree of discretion dealing with confidential information