Administrative Assistant

DWF Law LLP; Belfast; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading global legal services provider is seeking an Administrative Assistant for their Belfast office. In this role, you will support the Operational and Administrative functions, handling tasks from document management to meeting coordination. A strong attention to detail and teamwork spirit is essential. DWF celebrates diversity and offers an inclusive environment.

Qualifications

• Previous administrative training and experience within a similar environment.
• Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.
• Ability to work to set deadlines and service levels.

Responsibilities

• Book rooms and arrange meetings as directed.
• Produce and manage documents using appropriate software.
• Maintain stationery and handle post.

Skills

Attention to detail

Teamwork

Communication

Education

Previous administrative training

Tools

Word

Excel

PowerPoint

Job description

Why join us?

We are currently hiring for an Administrative Assistant to join our ever-expanding team at DWF. If successful you will be based in our Belfast office with the requirement to be on-site 5 days a week.

As an Administrative Assistant you will be supporting the Operational and Administrative function of a Central Services Team, working closely with colleagues, clients and service providers.

Responsibilities

• Book rooms with required facilities and arrange internal/external meetings as directed.
• Produce, photocopy, scan, and manage documents using appropriate software to a high standard.
• Take phone messages and manage inboxes under guidance.
• Maintain stationery, handle post, and support file management (archiving, housekeeping).
• Help with team projects, and support PAs and Executive Assistants as needed.
• Always follow firm policies and maintain confidentiality.

What will help you succeed in this role?

Essential

• Previous administrative training and experience within a similar environment.
• Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.
• Good attention to detail ensuring all work and documents are produced to a high standard.
• Ability to work to set deadlines and service levels.
• A good team spirit with proven teamwork skills.
• Excellent communication skills.

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About us

DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.

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