Administration/Support Secretary Diabetes & Endocrine

University Hospitals Sussex NHS Foundation Trust; Worthing; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare organization in Worthing is seeking an experienced Administrator/Support Secretary to manage administrative services for medical staff. The ideal candidate will support clinic operations, coordinate tasks, and act as a key point of contact. A typing test is mandatory during the interview process. The trust promotes diversity, inclusion, and staff wellbeing, providing support networks and career development opportunities.

Benefits

Wellbeing Programme

Diversity and Inclusion initiatives

Career development opportunities

Qualifications

• A typing test will be required at interview.

Responsibilities

• Managing a comprehensive administrative service for Consultants and medical staff.
• Acting as the first point of contact for service users.
• Monitoring inpatient and outpatient commitments and escalating when appropriate.
• Coordinating and allocating work within the admin team for effective operation.
• Supporting typing of clinic and admin letters.
• Reviewing past clinic arrivals/outcomes and ensuring actions are completed.
• Reviewing, booking, and validating follow-up lists from Consultants.
• Tracking and chasing results, diagnostics, and patient updates.
• Reviewing future clinics for utilization and capacity issues.
• Supporting clinic typing and booking appointments.
• Supporting the Directorate Support Manager and Support Specialty Coordinators.

Job description

The Diabetes & Endocrine Department at Worthing Hospital is seeking an Administrator/Support Secretary to join their team.

Requirements: A typing test will be required at interview.

Role includes:

1. Managing a comprehensive administrative service for Consultants and medical staff.
2. Acting as the first point of contact for service users.
3. Monitoring inpatient and outpatient commitments of the medical team and escalating when appropriate.
4. Coordinating and allocating work within the admin team for effective operation.
5. Supporting typing of clinic and admin letters.
6. Reviewing past clinic arrivals/outcomes and ensuring actions are completed on PAS.
7. Reviewing, booking, and validating follow-up lists from Consultants.
8. Tracking and chasing results, diagnostics, and patient updates.
9. Reviewing future clinics for utilization and capacity issues.
10. Supporting clinic typing and booking appointments.
11. Supporting the Directorate Support Manager and Support Specialty Coordinators as required.

UHSussex promotes diversity and inclusion, aiming to put the Patient First, as reflected in our Outstanding for Caring CQC rating. We encourage uniqueness and experiences to foster a creative and innovative community. We offer Staff Networks, a buddy system for new members, and are a Disability Confident Employer (Level 2) and Veteran Aware Trust.

We are committed to compassionate care for patients and staff. Our Wellbeing Programme supports staff wellbeing, recognizing that caring for others begins with self-care. As a university trust and healthcare research leader, we value learning, teaching, and training, supporting your growth and development throughout your career with us.

We look forward to your application and the start of your journey with UHSussex.

Candidate information pack - University Hospitals Sussex NHS Foundation Trust

For further details or informal visits, contact:

• Name: Lorraine Wells
• Job title: Internal Medicine Directorate Support Manager
• Email: [e-mail]
• Telephone: [phone]

To discuss this vacancy, please contact us via email or phone.