Administration Support Assistant

Reed; Ipswich; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment firm in Ipswich is looking for an experienced Administrator to support their legal team. The ideal candidate will have strong administration experience in a legal or professional environment, along with exceptional organisational skills and a professional approach to tasks. This role offers generous benefits including private healthcare, a pension scheme, and holiday entitlements.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share

Paid CSR Day

Subsidised gym membership

Electric car scheme

Qualifications

• Strong administration experience in a legal or professional environment.
• Positive, enthusiastic, and professional approach to tasks.
• Exceptional attention to detail, high-level organisational skills, and reliability.
• Self-motivated with the ability to use initiative and a strong desire to learn.
• Excellent communication skills and the ability to contribute effectively at an operational level.

Responsibilities

• Manage client file opening and closing processes.
• Obtain and complete AML/UBO information.
• Run Creditsafe/AsiaVerify reports for UBOs and conflict reports.
• Manage the administrative inbox and electronic payments.
• Assist with billing – producing and processing invoices.
• Send invoices to clients and manage diary entries.
• Keep Intapp and CE-filing spreadsheets up to date.
• Support with Lexcel reviews and manage quarterly inactivity for the team.
• Handle Chrome River expenses for partners and LDs.
• Perform general office duties such as printing, scanning, and meeting minutes.

Job description

Overview

Administrator

• Location: Ipswich
• Job Type: Full-time
• Salary: Specify the salary range

This is a fantastic opportunity for an experienced and organised Administrator to support our lawyers in Ipswich

We value the ability to work effectively as part of a team, supporting and being supported by others. We welcome applicants at any stage of their career, focusing on individual merits and team collaboration.

Responsibilities

• Manage client file opening and closing processes.
• Obtain and complete AML/UBO information.
• Run Creditsafe/AsiaVerify reports for UBOs and conflict reports.
• Manage the administrative inbox and electronic payments.
• Assist with billing – producing and processing invoices.
• Send invoices to clients and manage diary entries.
• Keep Intapp and CE-filing spreadsheets up to date.
• Support with Lexcel reviews and manage quarterly inactivity for the team.
• Handle Chrome River expenses for partners and LDs.
• Perform general office duties such as printing, scanning, and meeting minutes.

Required Skills & Qualifications

• Strong administration experience in a legal or professional environment.
• Positive, enthusiastic, and professional approach to tasks.
• Exceptional attention to detail, high-level organisational skills, and reliability.
• Self-motivated with the ability to use initiative and a strong desire to learn.
• Excellent communication skills and the ability to contribute effectively at an operational level.

Benefits

• 25 days holiday (FTE) plus Bank Holidays.
• Long Service holiday award – 1 extra week every 10 years of continuous service.
• Private Healthcare with BUPA (offered after probation is passed).
• Scottish Widows Pension Scheme (5% employer / 5% Employee).
• Staff Profit Share and Individual Performance Bonus Scheme.
• Salary sacrifice options (Pensions, Staff Profit Share).
• Life Assurance - 4 x salary / Permanent Health Insurance.
• Paid CSR Day.
• Enhanced Maternity/Paternity Leave.
• Subsidised gym membership.
• Electric car scheme.
• Agile/Hybrid Working Policy.
• Dress for your Day Policy.

To apply for the Administrator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.