Administration Support - 12 Month Secondment/Fixed Term Contract - Part Time

Southeastern; Ashford; On-site; GBP 20,000 - 25,000; Part time

Job summary

Join a leading train operator as a part-time Administration Support Officer in Ashford. This role involves supporting the Onboard team with various administrative tasks, ensuring smooth operations, and contributing to our commitment to making a difference in people's journeys. Offering competitive benefits, including a final salary pension and free rail travel across the network, we seek candidates who are organized, communicative, and IT proficient.

Benefits

Final salary pension

24 days annual leave plus bank holidays

Free rail travel across networks

Qualifications

• Experience in an administrative support role required.
• Proficiency in IT systems including Word, Excel, and databases.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide effective administration support for the Onboard team, including arranging meetings and maintaining records.
• Liaise with procurement on orders and handle correspondence.
• Update notice boards and support payroll tasks.

Skills

Organization

Communication

IT Proficiency

Note-Taking

Time Management

Tools

Word

Excel

Job description

Are you looking for a career where you can make a real difference in people's day?

We are seeking a part-time Administration Support Officer to join our team based in Ashford.

2025 marks the 200th anniversary of the first passenger rail journey, and we are celebrating our proud history and future.

Can you move people? Apply now.

What you'll do

INSERT INFORMATION ABOUT THE ROLE

The experience you'll need

To be considered for this role, demonstrate the following in your application:

• Provide effective administration support for the Onboard team, including:
• Arranging hearings and meetings, taking minutes.
• Organizing medicals and maintaining records.
• Liaising with procurement and Area Managers on orders.
• Issuing equipment, uniforms, and briefing notes.
• Maintaining document filing systems.
• Producing weekly timesheets for payroll.
• Handling correspondence.
• Updating notice boards and supporting disruption roster production.
• Supporting performance investigations and intranet maintenance.
• Covering team absences as directed.

Where will I work?

This role is 3 days a week (Monday, Wednesday, Thursday) based at Ashford.

Additional experience required

Demonstrate:

• Experience in an administrative support role.
• Proficiency in IT systems, including Word, Excel, and databases.
• Excellent communication skills.
• Ability to work under pressure and meet deadlines with accuracy.
• Extensive note-taking experience.
• Experience managing diaries and booking rooms and events.

We support the Armed Forces Covenant and Disability Confident Scheme. If eligible, we will offer you an interview if you meet the role's minimum criteria. Find out more here.

Other things to know

• This vacancy may close early if we receive many applications.
• Offers are subject to references, right to work verification, criminal record check, and medical assessment. No work visa sponsorship available.
• If unsuccessful, wait six months before reapplying.

How to apply

Learn about our recruitment process and get application tips.

What you'll get in return

Benefits include:

• Final salary pension
• 24 days annual leave plus bank holidays
• Free rail travel across our networks

Feel secure and fulfilled in your career. See our benefits.

About Southeastern

We are a major train operator serving London, Kent, and East Sussex, with over 1,700 trains daily, carrying 500,000+ passengers across 180 stations.

Our railway is about more than transportation; it's about making a difference in people's journeys.

We are committed to being a great place to work, recognized as a Great Place to Work in 2023 and endorsed as a WORK180 Employer for Women.

Our Safeguarding Team ensures safety for all, making sure everyone gets home safe, every day.

Learn more about our railway.