Administration Specialist, Estates and Facilities

www.findapprenticeship.service.gov.uk - Jobboard; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent teaching hospital in the UK is seeking a Senior Administrator for their Estates & Facilities Department. The role involves managing documentation, coordinating events, and contributing to service improvement projects. Ideal candidates will have strong organizational and communication skills, and proficiency in relevant IT systems like DATIX. Join an innovative team dedicated to high-quality patient care and diverse staff development. Applications close on August 29, 2025.

Qualifications

• Experience in a senior administrative role with effective communication skills.
• Proficient in using relevant IT systems and managing documentation.
• Ability to work on projects and support team members.

Responsibilities

• Provide a comprehensive administrative service for the Estates & Facilities Department.
• Act as a senior administrative point of contact and manage inquiries.
• Ensure that documentation is up-to-date and contribute to service improvement.

Skills

Organizational skills

Communication skills

IT proficiency

Project management

Tools

DATIX

Job description

A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.


To provide a specialised, comprehensive and confidential Administration service for the Estates & Facilities Department across all of its functions
(Estates, Health & Safety, Sustainability, PFI Monitoring and Clinical Sciences Building).

Please be advised that sponsorship is not eligible for this post.
• To act as a senior administrative point of contact
• To ensure that all documentation is up-to-date
• Project work
• Utilising relevant IT systems
• To implement and maintain an efficient office management system
• Support team members across all Estates & Facilities functions.
• Arranging meetings/events/training; composing and transcribing minutes proactively ensuring action points are raised and completed

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation – please click the link for further details about this prestigious award.Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
• To act as a senior administrative point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt
timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
• To ensure that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional
circumstances where necessary. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, management and distribution of appropriate correspondence
• To continually contribute to patient and business improvement Agendas. This will require: undertaking any project work as directed, including
obtaining information from the Intranet/Internet, collation and reporting of data in order to complete and produce reports and spreadsheets for the management team to analyse. Utilising relevant Trust IT systems, such as DATIX,as determined by the role, ensuring all relevant data is collected and input accurately in line with Trust guidelines. To share and implement ideas for potential service improvement and quality assurance.

For further details of the role please see the attached job description.


This advert closes on Friday 29 Aug 2025