Administration Officer

UK Ministry of Defence; Three Legged Cross; On-site; GBP 26,000 - 31,000; Full time

Job summary

The UK Ministry of Defence seeks an Administration Officer for the Operational Energy Authority. This role involves managing bulk fuel processes, ensuring quality control and efficient handling of petroleum products. Candidates must be proactive, computer literate, and comfortable in a team environment. The position offers a salary of £26,770 with excellent benefits, including annual leave and a strong focus on personal development.

Benefits

25 days paid annual leave

Employee Assistance Programme

Access to on-site gym

Free on-site parking

Enhanced parental leave

Qualifications

• Experience with Office 365 applications.
• Ability to handle multiple tasks under pressure.
• Team-oriented with a proactive approach.

Responsibilities

• Manage the ordering and receipt of bulk fuel.
• Conduct quality testing of fuel and waste management.
• Handle accounting functions for petroleum products.

Skills

Customer focused

Computer Literacy

Analytical Skills

Time Management

Tools

Office 365

Job description

Three Legged Cross, South West England, BH21 6QS

Job Summary

Do you want to join Defence and play your part in supporting our Armed Forces to operate effectively?

Come and join us for an exciting opportunity working within the Operational Energy Authority, where you will be able to contribute, develop and evolve within this forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

We have an exciting and interesting opportunity as an Administration Officer at West Moors Defence Petroleum Depot. The depot is part of the Operational Energy Authority and is responsible for Bulk and Packed fuel outputs and delivery of Oils and Lubricants to Front Line Military Units.

This position is advertised at 37 hours per week.

The Defence Petroleum Depot is located in West Moors, Dorset.

Job Description

The role involves ordering and receipt of bulk fuel, conduct quality surveillance of the fuel on receipt and following issue to Military Bulk Fuel Carrying Vehicles. Maintain the digital Bulk Fuel Information System with all fuel movement transactions. The processes involved within the Petroleum Depot generate waste products and you’ll be responsible to co-ordinate disposal activities of the waste.

There are additional opportunities to support the Bulk Fuel Installation team receipting and issuing bulk fuel.

Your Responsibilities Will Include, But Are Not Limited To:

• Undertake all accounting functions related to the demanding, receipting, issuing and disposal of bulk petroleum products utilising Bulk Fuel Information System
• Manage the stock holdings of all bulk fuels and ensure the required replenishment is undertaken to maintain stocks to the required level
• The safe, effective, and efficient delivery of quality control processes within the department
• Conduct fuel testing of all fuels prior to receipt and issue
• Undertake the effective handling, accounting and disposal of all waste products generated from the depot’s activities
  
  

The role involves ordering and receipt of bulk fuel, conduct quality surveillance of the fuel on receipt and following issue to Military Bulk Fuel Carrying Vehicles. Maintain the digital Bulk Fuel Information System with all fuel movement transactions. The processes involved within the Petroleum Depot generate waste products and you’ll be responsible to co-ordinate disposal activities of the waste.

There are additional opportunities to support the Bulk Fuel Installation team receipting and issuing bulk fuel.

Your Responsibilities Will Include, But Are Not Limited To:

• Undertake all accounting functions related to the demanding, receipting, issuing and disposal of bulk petroleum products utilising Bulk Fuel Information System
• Manage the stock holdings of all bulk fuels and ensure the required replenishment is undertaken to maintain stocks to the required level
• The safe, effective, and efficient delivery of quality control processes within the department
• Conduct fuel testing of all fuels prior to receipt and issue
• Undertake the effective handling, accounting and disposal of all waste products generated from the depot’s activities
  
  

Person specification

We are looking for enthusiastic individuals who can handle the pressure of coordinating a wide range of activities and should be comfortable working within the Production Team, willing to challenge established norms and processes and be prepared to adapt to changing priorities. The successful candidate should be motivated and able to prioritise tasks and be able to work as part of a team spanning different levels and types of stakeholders. The successful candidate will be computer literate with the ability to pick up and learn new skills and undertake training courses for the purpose of delivering the tasks and develop on a professional level, a genuine desire to develop, learn and contribute to the team is essential.

Training and the chance to build relevant experience are part of the job as well as an enquiring mind, and the desire to learn.

The successful candidate will be able to demonstrate the following criteria:

Essential Criteria:

Be computer Literate

• Previous experience and confident in using Office 365 applications
• Customer focused
• Capable of working independently while also being supportive and collaborative with team members
• Confident and professional
  
  

Desirable Criteria:

• A methodical and proactive approach
• Good judgemental, analytical, time management and communication skills
• The ability to understand and interpret multiple data sources
• The ability to work and make decisions autonomously
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Developing Self and Others
• Managing a Quality Service
• Delivering at Pace
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Developing Self and Others
• Managing a Quality Service
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Developing Self and Others
• Managing a Quality Service
• Delivering at Pace
• Working Together
  
  

We only ask for evidence of these behaviours on your application form:

• Developing Self and Others
• Managing a Quality Service
  
  

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The MOD prides itself on being a supportive employer and helping you to maintain a great work/life balance.

Other Benefits For MOD Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Personal and professional development of skills
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
• Free on site parking
• On site canteen
• Access to on-site gym
• Learning and development tailored to your role
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At sift, you will be assessed against the following behaviours:

• Developing Self and Others
• Managing a Quality Service
  
  

At interview, you will be assessed against the following behaviours:

• Developing Self and Others
• Managing a Quality Service
• Delivering at Pace
• Working Together
  
  

In the event of high numbers of applications – the initial sift will be competed for Managing a Quality Service

The sift will be completed within 10 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.

There will be no reimbursement for any travel expenses for the interview.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

This post does not offer any assistance with relocation allowances.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

This vacancy is part of the A Great Place to Work for Veterans initiative, Making the Civil Service a Great Place to Work for Veterans - GOV.UK (www.gov.uk)

Please see the link below for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.

Civil Service Success Profiles and Behaviours

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail].

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Tayler Collard
• Email : [e-mail]
• Telephone : [phone]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].