Administration Officer

Hampshire County Council; Romsey; On-site; GBP 16,000 - 19,000; Full time

Job summary

A local authority in Hampshire is seeking an Administration Officer to support operations at Hockley House in Romsey. Key responsibilities include managing administrative tasks, supporting the Registered Manager, and ensuring effective communication within the team. The successful candidate will have administrative experience, strong communication and organisational skills, and proficiency in Office 365. This position offers flexibility and opportunities for on-the-job training and progression.

Benefits

24 - 27 days paid holiday pro-rata

Flexible working hours

Employee Support services

Local Government Pension Scheme participation

Interest free travel loans

Qualifications

• Previous general administrative experience is essential.
• Effective communication, organisation and prioritisation skills are required.
• Ability to work on own initiative and as part of a team.

Responsibilities

• Provide support to the Registered Manager and team to meet business needs.
• Balance petty cash and oversee reconciliation of claims.
• Provide administrative support to meetings including reporting and minute taking.

Skills

General administrative experience

Communication skills

Organisation skills

Prioritisation skills

Experience with Office 365

Minute taking

Finance experience

Education

GCSE (or equivalent) level A-C, including English and Maths

Tools

Office 365 (Outlook, Excel, Word)

Job description

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Administration Officer

Job Reference: HCC622305
Salary Range: £27,780 - £30,564 pro-rata, per annum (actual salary £16,668 - £18,338 per annum)
Work Location: Hockley House, Romsey
Hours per week: 22.2 hours over 4/5 days a week
Contract Type: Permanent
Closing Date: 5 October 2025

An exciting opportunity has arisen for an Administration Officer to join our Hockley House residential home at Hampshire County Council.

An exciting opportunity has arisen for an Administration Officer to be part of a brand-new Ofsted regulated children’s home in Romsey, Hampshire. The home comprises of three self-contained living areas and a communal space. Innovative in purpose and approach, Hockley House meets the complex needs of an identified cohort of children.

The Role:

We are looking for a capable individual who can support a smooth delivery of the home, through effective administrative skills. You will be undertaking work, which is confidential, demanding at times, and will require effective communication skills.

What you’ll do:

• Provide support to the Registered Manager and team to meet the business needs, including developing effective monitoring systems for the home
• Work in a multi-agency way, with both co-located health and social care staff
• Balance the petty cash and oversee the reconciliation of all petty cash claims
• Oversee invoicing and assist with budget management
• Provide administrative support to the four weekly panel and Multi-Disciplinary Team; including receipt of referrals, preparation of reports ahead of the meeting, minuting taking and using the social care recording systems to accurately reflect the outcomes of these meetings
• Use a recording system to meet the needs of both health and social care to support the business needs of the home
• Co-ordinate, produce and maintain HR spreadsheets and service wide trackers, ensuring they are always up to date
• Stationary and domestic supplies management and ordering on IBC
• Respond to all general administration requests
• Provide cover for other administrators in their absence

What we’re looking for:

• Previous general administrative experience is essential
• GCSE (or equivalent) level A-C, (including English and Maths)
• Confident in all aspects of Office 365, specifically Outlook, Excel and Word
• Effective communication, organisation and prioritisation skills
• Minute taking and finance experience
• Ability to work on own initiative
• Ability to work alone and as part of a team
• On the job training and career progression opportunities
• 24 - 27 days paid holiday pro rata, dependant on local authority service
• Access to free and confidential Employee Support for you and your immediate family (including 24/7 counselling and advice)
• Opportunity to become a member of the Local Government Pension Scheme with Local Government employer contribution included

Our benefits package includes details of the holiday entitlement, pension scheme, flexi-time scheme, family friendly policies and interest free travel loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.

If you think you have what it takes to make a real difference in Hampshire, get in touch!

Hampshire County Council is recognised nationally as one of the highest performing local authorities in the UK. A modern, forward-looking local authority, it offers a pleasant, supportive, and collaborative working environment.

Hampshire County Council is also a flexible employer interested in making the most of your skills and offers a great work life balance.

This post is subject to a Criminal Records Check. As such, please note that under safer recruitment requirements for Children’s Services, references will be requested prior to interview.

Contact Details for an Informal Discussion:

Hampshire County Council is committed to safeguarding and promoting the welfare of children, young people and adults. We expect all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.

We are a Disability Confident Employer - committed to ensuring that our recruitment and selection process is inclusive and accessible.