Administration Officer

Equans; Portsmouth; On-site; GBP 24,000 - 29,000; Full time

Job summary

A provider of facilities management is looking for an Administration Officer at Queen Alexandra Hospital in Portsmouth. This full-time role involves maintaining the Menumark system and providing administrative support. Candidates should have administration skills and NVQ Level 2/3 in Business Administration. A competitive salary of £24,780 annually and a range of benefits are offered.

Benefits

25 days annual leave

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Corporate social responsibility days

Learning opportunities and support programmes

Employee Referral Rewards Scheme

Access to employee networks

24/7 Employee Assistance Program

Qualifications

• Experience in a large organization in an administration setting.
• Ability to pass DBS Standard check is essential.
• Minimum of a level C in Maths and English.

Responsibilities

• Maintain Menumark system and computer filing systems.
• Ensure delivery notes are correctly receipted.
• Assist Soft FM office with administrative services.

Skills

Administration skills

Good Communication

Customer care skills

Education

NVQ in Business Administration Level 2/3

English level C (or equivalent)

Maths level C (or equivalent)

Tools

Ordering system (Menu Mark)

Understanding of Microsoft system software

Job description

Equans is looking for an Administration Officer to join our team at the Queen Alexandra Hospital in Portsmouth. This is a permanent, full-time role, working 37.5 hours per week. On offer is a salary of £24,780 per annum and benefits package.

This position is a Central FM admin function to support the ordering of supplies and the maintenance of Menumark.

What will you deliver?

• The Maintenance of Menumark system and computer-based filing/information systems assisting with weekly price changes

• Ensure delivery notes are receipted correctly, on the Menu Mark system for Soft FM department

• Assist in meeting objectives by supporting the Soft FM office with any other duties that require administrative services

• Centrally co-ordinate and support the activities of all within the contract and assist in achieving the integration of information and service in a customer focused environment

• Support the Catering Team in the production Patient menus as and when required

• Carry out monthly stock takes ensuring all information is supplied to the Directorate Accountant

• Ensure the ordering of stock and non-stock items, including PPE is carried out for the Soft FM Department

• Liaise with Finance Department, Supplies Department and outside customers

• Assist with the accurate data entry on WFM to ensure staff records are current and correct

What can we offer you?

On offer is a salary of £24,780 per annum and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Maths level C - (or equivalent)

• English level C - (or equivalent)

• NVQ in Business Administration Level 2/3

• Ordering system (Menu Mark)

• Understanding of Microsoft system software

• Experience in a large organisation in an administration setting

• Administration skills

• Good Communication and customer care skills

This role includes a DBS Standard check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values-Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.