Administration Manager Occupational Health

NHS; Haverfordwest; On-site; GBP 30,000 - 38,000; Full time

Job summary

An exciting opportunity has arisen for an experienced Administration Manager to oversee the Occupational Health Service Team at NHS. The ideal candidate will be proactive and manage a dedicated administrative staff group while supporting service delivery standards, ensuring compliance with NHS processes. A flexible approach and Welsh language skills are desirable.

Qualifications

• Degree in a relevant subject or equivalent experience in business administration.
• Fully proficient in IT software packages.
• Knowledge of NHS processes required.

Responsibilities

• Responsible for day to day management of the Occupational Health Administrative Team.
• Support Multidisciplinary Team in managing correspondence and action logs.
• Ensure professional and confidential manner of operations.

Skills

Organisational skills

Communication

Management

IT Proficiency

Education

Degree in a relevant subject

Job description

Administration Manager Occupational Health

This is an exciting opportunity to join the Occupational Health Service Team as our Office Manager.

We are looking for an enthusiastic, proactive and experienced Office Manager to be responsible for the day to day management of an allocated group of administrative staff within the Occupational Health Service.

Main duties of the job

The post holder will be responsible for co-ordinating the day to day management of the Occupational Health Administrative Team in a professional, efficient and confidential manner.

The successful post holder will support the Multidisciplinary Team in managing all correspondence, including emails and action logs and be an integral part of supporting service delivery.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job responsibilities

Hywel Dda University Health Board is a values driven organisation. The post holder is expected to uphold our values of dignity, respect, fairness, integrity, honesty, openness and caring, kindness & compassion underpin a behaviour framework which are supported by our organisational values of -

Putting people at the heart of everything we do.

Working together to be the best we can be.

Striving to deliver & develop excellent services.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Interviews will be held on 03/07/2025

Person Specification

Qualifications and Knowledge

• Degree in a relevant subject or an extensive equivalent level of experience in business administration
• Fully proficient in the use of IT software packages
• Knowledge of NHS processes

Experience

• Significant experience in a secretarial/administrative role
• Supervisory and/or managerial experience
• Awareness of data protection and confidentiality
• Evidence of report writing and excellent organisational and planning skills
• Proven track record of change management
• Experience of working within an Occupational Health setting

Other

• Ability to travel between sites in a timely manner as demanded by the role
• Flexible approach to the needs of the Service
• Welsh Speaker (level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£30,420 to £37,030 a yearper annum pro rata