Administration Manager

TES FE News; Windsor; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading educational institution in Windsor is seeking an Assistant Music Administration Manager to assist in managing Music Schools. This role involves coordinating concerts and events, supporting Music Teachers, and handling key administrative tasks. The ideal candidate has a love for music, excellent IT skills, and a collaborative mindset. This position offers a supportive environment and a range of benefits, including an employer pension contribution and discounts.

Benefits

11% employer pension contribution

Employee Assistance Programme

Enhanced maternity/paternity schemes

Cycle-to-work scheme

Subsidised lunches

Free or discounted access to sports facilities

Qualifications

• Experience in managing administrative tasks in an educational setting is preferred.
• Familiarity with concert and event coordination processes.

Responsibilities

• Oversee timetables and assist Visiting Music Teachers (VMTs).
• Maintain data and support users of the Maestro System.
• Coordinate events and concerts, managing logistics and communications.
• Organize music exam schedules and collect entries.
• Support the Music Schools Manager in various administrative tasks.
• Promote equality, diversity, and inclusion.

Skills

Love of music and musical knowledge or willingness to learn

Proficiency in IT, especially Microsoft Office

Interest in digital tools and AI applications

Excellent communication skills

Alignment with Eton’s ethos and interest in school life

Can-do attitude, flexibility, organization

Team spirit and continuous improvement mindset

Job description

Job Overview

The Assistant Music Administration Manager, known internally as Assistant Music Schools Manager, will assist with the smooth running of the Music Schools through effective management and support of key administrative tasks. The post holder will be primarily responsible for concerts, competitions, masterclasses, and arrangements for music exams. They will provide direct assistance to the Music Schools Manager and be part of a seven-person team, reporting directly to the Manager. This team includes three administrators and three evening stewards.

About Eton College Music Department

Music at Eton College is proud of the high-quality musical education we provide, seeing music as a key part of our boys’ education. We offer opportunities across a wide range of genres for all boys, regardless of experience. The department boasts excellent facilities, numerous performance opportunities, and a team of 80 Visiting Music Teachers teaching 1250 lessons weekly. The College hosts multiple choirs and ensembles, with extensive facilities including concert halls, a recording studio, music technology suites, and pipe organs in its chapels.

Important Dates

First-round Teams interviews will be on Wednesday, 27th August, with in-person interviews for shortlisted candidates on Friday, 29th August. The application process may close early if a large number of applications are received.

Benefits

Benefits include an 11% employer pension contribution, Employee Assistance Programme, enhanced maternity/paternity schemes, cycle-to-work scheme, subsidised lunches, free or discounted access to sports facilities, and retail discounts.

Main Duties

1. Supporting Visiting Music Teachers (VMTs): Overseeing timetables, assisting with queries, supporting induction, providing basic IT support, and handling other inquiries.
2. Supporting Maestro System Usage: Maintaining data, supporting users, exploring new applications for the system.
3. Ensemble and Event Management: Maintaining event details, communicating with members, expanding Maestro use.
4. Concerts, Competitions, and Masterclasses Coordination: Liaising with staff and external guests, managing logistics, supervising event setup, and exploring AI automation opportunities.
5. Building Maintenance and Room Management: Ensuring tidiness, equipment, and furnishings are maintained.
6. Exam Organization: Booking exam dates, collecting entries, arranging timetables, and distributing results.
7. Supporting the Music Schools Manager: Reporting, facilities upkeep, equipment management, and digital integration ideas.
8. General Employee Expectations: Safeguarding, confidentiality, and promoting equality, diversity, and inclusion.

Working Pattern

The role is 32.5 hours/week, Monday to Friday, 9 am to 4:30 pm, with one hour unpaid lunch. It involves onsite work for 38 weeks/year, with holiday entitlement of 5.6 weeks, to be used during school holidays. Extra hours may be required during busy periods.

Ideal Candidate Skills

• Love of music and musical knowledge or willingness to learn.
• Proficiency in IT, especially Microsoft Office, with intermediate Excel and Word skills.
• Interest in digital tools and AI applications to improve processes.
• Excellent communication skills.
• Alignment with Eton’s ethos and interest in school life.
• Can-do attitude, flexibility, organization, team spirit, and continuous improvement mindset.

About The College

We are committed to equality, diversity, and inclusion, fostering an environment that values individuality. Applications from all backgrounds are welcome. For queries or application assistance, contact [e-mail].