Administration Manager

JR United Kingdom; Portsmouth; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the mobility sector is seeking an experienced Administration Manager to lead and optimise their administrative operations. The role focuses on supporting cross-functional teams, implementing efficient systems, and ensuring smooth operations as the company grows. Strong organisational skills and experience in a fast-paced environment are essential.

Qualifications

• Experience in a start-up or fast-paced environment is ideal.
• Proficiency in multitasking and organisational skills.
• Ability to implement efficient systems and processes.

Responsibilities

• Oversee administrative functions ensuring operations across the company.
• Develop administrative systems, policies, and procedures for growth.
• Provide executive support including calendar management and travel arrangements.

Skills

Organisational Skills

Communication

Multitasking

Problem Solving

Education

Proven experience in administrative or operations management

Tools

Microsoft Office Suite

Collaboration tools

Job description

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Client:

Location:

portsmouth, hampshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

04.06.2025

Expiry Date:

19.07.2025

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Job Description:

Job Title: Administration Manager

Location: Ealing, London

Job Type: Full-time | Hybrid

Job Summary:

Jameel Motors is the global mobility sector brand of Abdul Latif Jameel. We are an ambitious and fast-growing organisation committed to redefining mobility through innovation, sustainability, and cutting-edge technology. As we build the foundation of our business, we are seeking an experienced and highly organised Administration Manager to lead and optimise our administrative operations.

This is a pivotal role in ensuring the smooth functioning of our new team, supporting cross-functional teams, and laying the groundwork for scalable administrative systems. If you thrive in a dynamic, entrepreneurial environment and are excited to be part of building something from the ground up, we’d love to hear from you.

Key Responsibilities:

• Oversee all administrative functions to ensure efficient and smooth operations across the company.
• Develop and implement administrative systems, policies, and procedures tailored for a growing start-up.
• Manage office facilities, supplies, and relationships with external vendors and service providers.
• Provide executive support to senior leadership, including calendar management, travel arrangements, and meeting coordination.
• Support HR and finance functions by maintaining employee records, assisting with onboarding, and liaising with payroll providers.
• Coordinate internal communications and ensure alignment across departments.
• Lead or support special projects, such as office relocation, system implementation, and event planning.
• Ensure compliance with health and safety, data protection, and other legal obligations.

Qualifications and Requirements:

• Proven experience in an administrative or operations management role, ideally within a start-up or fast-paced environment.
• Strong organisational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Demonstrated ability to implement systems and processes that drive efficiency and scalability.
• High level of discretion and professionalism when handling confidential information.
• Proactive, solutions-oriented mindset with the ability to adapt to change and prioritise effectively.
• Knowledge of basic HR or finance processes is a plus.

If you feel your experiences and competencies align with the above, please click apply now and we will be in touch!