Administration Manager

Manpower; Oxford; On-site; GBP 33,000 - 35,000; Full time

Job summary

A leading recruitment agency based in Oxford is seeking an experienced Administration Manager to lead the school's administrative operations. Responsibilities include managing a team, overseeing communications, and maintaining high standards of service delivery. The ideal candidate will have strong leadership skills and experience with operational management. This permanent, full-time position offers a salary of £33-35k per annum and benefits such as free lunches and access to medical services.

Benefits

Free cooked lunches during term-time

Access to 'We Care' medical and counselling services

Discounted membership rates for a nearby sports and leisure club

Participation in the 'Cycle to Work' scheme

Qualifications

• Proactive and organised with strong leadership qualities.
• Experience in managing administrative teams and operations.
• Ability to maintain confidentiality and adhere to policies.

Responsibilities

• Oversee daily operations of school administrative services.
• Lead and supervise the administration team across all school sites.
• Manage hospitality and Amazon orders efficiently.

Skills

Team leadership

Operational coordination

Communication

Procurement management

Tools

School Information Management System (ISAMS)

Job description

Manpower Recruitment have partnered with an established School in Oxford City Centre.

We are recruiting for a Full Time Administration Manager.

This is a full-time position with the salary £33-35k per annum depending on experience. This role is based on year around contract (not term time only), working in the office 5 days a week.

Role Overview

We are seeking a proactive and organised Administration Team Leader to oversee the daily operations of the school's administrative services. This role includes managing a team of administrative staff, ensuring smooth service delivery across staff, student, and site functions, and supporting senior leadership with operational tasks.

Key Responsibilities

Team Leadership & Office Management

• Lead and supervise the administration team across all school sites.
• Delegate tasks, manage workloads, and ensure consistent office coverage, including during school holidays.
• Provide support and cover for team members during absences or training.
• Maintain a welcoming and professional reception environment.

Operational Coordination

• Manage school communications with parents and coordinate Parents' Evenings via the online booking system.
• Oversee student records and data management using the School Information Management System (ISAMS), including visa and guardian information.
• Ensure accurate and timely student attendance records.
• Coordinate teacher absence cover and exam room changes.
• Monitor daily Health & Safety audits across all sites.

Procurement & Logistics

• Manage hospitality and Amazon orders, ensuring timely processing of purchase orders and goods received notes.
• Oversee transport communications and liaise with parents and external providers.

Staff Development

• Support training and development of administrative staff.
• Set and uphold high standards of working practices.

Senior Leadership Support

• Undertake ad hoc projects and provide reports and analysis to the Senior Leadership Team.
• Manage administrative budgets efficiently.

Reprographics

• Ensure high-quality reprographic support for staff, including exam papers and event materials.

General Expectations

• Maintain confidentiality and adhere to school policies.
• Engage in ongoing professional development and support staff training.
• Undertake other duties as reasonably required by the Director of Operations and Finance.

Benefits

• free cooked lunches during term-time
• access to 'We Care' medical and counselling services
• discounted membership rates for a nearby sports and leisure club
• participation in the 'Cycle to Work' scheme

If interested, please get in contact with a Manpower Representative

Job Information

• Job Title: Administration Manager
• Company: Manpower
• Location: Oxford, Oxfordshire
• Posted: Oct 14th 2025
• Sector: Administration
• Contract: Permanent
• Hours: Full Time