Administration Manager

JR United Kingdom; Northampton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A fast-growing organization in the mobility sector is seeking an experienced Administration Manager. This pivotal role involves overseeing administrative functions, supporting senior leadership, and driving operational systems in a dynamic environment. The ideal candidate is organised, detail-oriented, and proficient in Microsoft Office, ready to contribute to a startup culture.

Qualifications

• Proven experience in administrative or operations management roles.
• Strong organisational skills and detail-oriented.
• Excellent written and verbal communication.

Responsibilities

• Oversee all administrative functions across the company.
• Develop and implement administrative systems and policies.
• Manage office facilities and vendor relationships.

Skills

Organisational skills

Multitasking

Communication

Discretion

Proactivity

Tools

Microsoft Office Suite

Collaboration tools

Job description

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Jameel Motors is the global mobility sector brand of Abdul Latif Jameel. We are an ambitious and fast-growing organisation committed to redefining mobility through innovation, sustainability, and cutting-edge technology. As we build the foundation of our business, we are seeking an experienced and highly organised Administration Manager to lead and optimise our administrative operations.

This is a pivotal role in ensuring the smooth functioning of our new team, supporting cross-functional teams, and laying the groundwork for scalable administrative systems. If you thrive in a dynamic, entrepreneurial environment and are excited to be part of building something from the ground up, we’d love to hear from you.

Key Responsibilities:

• Oversee all administrative functions to ensure efficient and smooth operations across the company.
• Develop and implement administrative systems, policies, and procedures tailored for a growing start-up.
• Manage office facilities, supplies, and relationships with external vendors and service providers.
• Provide executive support to senior leadership, including calendar management, travel arrangements, and meeting coordination.
• Support HR and finance functions by maintaining employee records, assisting with onboarding, and liaising with payroll providers.
• Coordinate internal communications and ensure alignment across departments.
• Lead or support special projects, such as office relocation, system implementation, and event planning.
• Ensure compliance with health and safety, data protection, and other legal obligations.

Qualifications and Requirements:

• Proven experience in an administrative or operations management role, ideally within a start-up or fast-paced environment.
• Strong organisational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Demonstrated ability to implement systems and processes that drive efficiency and scalability.
• High level of discretion and professionalism when handling confidential information.
• Proactive, solutions-oriented mindset with the ability to adapt to change and prioritise effectively.
• Knowledge of basic HR or finance processes is a plus.

If you feel your experiences and competencies align with the above, please click apply now and we will be in touch!