Administration Manager

Babcock International; Bristol; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading engineering services company is seeking an Administration Manager to oversee site operations in Bristol. This full-time role includes supervising staff, managing budgets, and ensuring compliance with quality standards. Candidates should possess considerable administrative experience and a HND in Business Administration. The position offers excellent benefits, including a generous holiday allowance and a matched contribution pension scheme.

Benefits

Generous holiday allowance

Matched contribution pension scheme

Access to a Digital GP

Employee share scheme

Payment of Professional Fees

Special paid leave for Reservists

Holiday Trading

One paid leave day for volunteering

Excellent development opportunities

Qualifications

• Considerable experience in administrative team supervision.
• Proven expertise in using bespoke event management and scheduling systems.
• Minimum HND in Business Administration or relevant experience.
• Proficient in IT systems and software.
• IOSH Managing Safely certification desirable.
• Full, clean UK driving licence.
• Eligibility for BPSS security clearance.

Responsibilities

• Supervise and develop admin staff to support training delivery.
• Coordinate training schedules with the annual training plan.
• Maintain compliance with ISO standards and PFI contract requirements.
• Liaise with internal teams and external stakeholders.
• Manage budgets and procurement processes.
• Oversee reception and meet-and-greet services.

Skills

Administrative team supervision

Event management systems

Resource scheduling

IT systems proficiency

Database platforms

Education

HND in Business Administration or equivalent

Job description

Overview

As an Administration Manager, you'll have a role that's out of the ordinary. The Administration Manager ensures smooth, safe, and compliant site operations under the PFI contract. The role oversees training delivery, staff supervision, and budget management, while driving continuous improvement, supporting commercial activity, and upholding quality and assurance standards. This role is full time working 37 hours per week and is based on site at Severn Park Fire & Rescue Centre, Bristol. It is a 52 Week Fixed Term Contract.

Security clearance requirements: The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Many positions within our company are subject to national security clearance and Trade Control restrictions. Eligibility may be affected by place of birth, nationality, citizenship, and residency. Details are available at United Kingdom Security Vetting: clearance levels - GOV.UK.

What we offer and company context: At Babcock we are working to create a safe and secure world. This description reflects our expectations and opportunities at the Bristol site.

Responsibilities

• Supervise and develop admin staff to support training delivery
• Coordinate training schedules and ensure alignment with the annual training plan
• Maintain compliance with ISO 9001, ISO 14001, HS&E, and PFI contract requirements
• Liaise with internal teams and external stakeholders including contractors and clients
• Manage budgets, procurement processes, and reporting outputs
• Oversee reception and meet-and-greet services in a 24/7 operational environment

Qualifications

• Considerable experience in administrative team supervision
• Proven expertise in using bespoke event management, resource scheduling systems, or database platforms
• Minimum HND in Business Administration or equivalent relevant experience
• Proficient in IT systems and software applications
• IOSH Managing Safely certification desirable
• Full, clean UK driving licence
• Security clearance: BPSS eligibility and ability to obtain and maintain BPSS clearance

Benefits

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading: buy additional leave or sell up to one week of annual leave; window opens February to March
• Be Kind Day: one paid leave day per year for volunteering
• Excellent development opportunities and wellbeing support