Administration Coordinator

Baily Garner; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading multidisciplinary consultancy in Manchester seeks a highly organised Project Team Administrator. You will be the welcoming face of the office, supporting teams with administrative tasks and ensuring smooth operations. The ideal candidate has proven admin experience, excellent communication skills, and a customer-centric approach. Join us to make a real impact with a supportive team that values professional ethics and innovation.

Benefits

Flexible working hours

Life assurance cover

In-house mental health support

25 days annual leave

Birthday leave

Biannual pay reviews

Pension contributions

Sponsorship of professional fees

Corporate social responsibility days

Qualifications

• Proven experience in office administration is essential.
• Self-motivation and ability to work independently.
• Experience managing diary and email correspondence.

Responsibilities

• Greet and assist visitors professionally.
• Manage mail and documentation.
• Provide administrative support including diary management.
• Handle fee invoicing and cash collection.

Skills

Excellent written and verbal communication skills

Customer-centric approach

Proficiency in Microsoft Office Suite

Attention to detail

Proactivity in prioritising tasks

Previous experience in office administration

Audio typing (60 wpm)

Job description

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At Baily Garner, we pride ourselves on being a collaborative, forward-thinking consultancy that values professionalism, integrity and innovation. We are now seeking a highly organised and proactive Project Team Administrator to serve as as the welcoming face at the front of our Manchester office. This pivotal role supports our multidisciplinary teams by ensuring seamless office operations and delivering high-quality administrative support. The ideal candidate will embody our core values-demonstrating a positive, can-do attitude, a commitment to excellence, and a collaborative spirit that enhances both team performance and client service.

Who are Baily Garner?

With nearly 50 years of experience, Baily Garner LLP is a leading multidisciplinary construction consultancy with over 250 employees and offices in Eltham, Manchester, and Birmingham-delivering national coverage. We provide a full suite of services including Architecture, Building Surveying, Quantity Surveying, Project Management, M&E Engineering, Sustainability Consulting, and more.

Our purpose is to positively impact people's lives. We achieve this by delivering exceptional service and creating opportunities that make a real difference-for our clients, end users, our people, and the planet.

Are you ready to be part of a vibrant consultancy where collaborative innovation is at the core of everything we do? Look no further! We are expanding and thrilled to announce an exciting opportunity for a Project Team Administrator to join our newly established office in the heart of Manchester.

Responsibilities:

- Greeting and assisting visitors in a positive and professional manner as the front desk representative.

- Managing incoming and outgoing mail using our franking machine.

- Providing administrative assistance to our team, including diary management and email correspondence for our Partners.

- Maintaining accurate documentation and databases.

- Handling fee invoicing and leading the cash collection process.

- Serving as a liaison between our organisation, clients, contractors, and partner companies.

- Attending meetings and preparing project-related documentation such as tender letters, meeting minutes, and site visit reports.

Requirements:

To excel in this role, you'll need:

• Excellent written and verbal communication skills.
• A friendly and enthusiastic demeanour with a customer-centric approach.
• Proficiency in Microsoft Office Suite with competent typing skills.
• Self-motivation and the ability to work independently with attention to detail.
• Proactivity in prioritising tasks and meeting deadlines.
• Previous experience in a proactive office administration role.
• Proficiency in audio typing with a minimum speed of 60 words per minute.

Our commitment to your wellbeing extends beyond the workplace. Here are some of the incredible benefits we offer:

• Flexible working hours (choice of start and finish times based around a 7.25 hour working day, core hours between 10am-4.15pm)
• Life assurance cover (four times annual salary) for all colleagues.
• In-house mental health first aiders
• 25 days annual leave + bank holidays
• Birthday leave
• Biannual pay reviews
• Scottish Widows pension and salary sacrifice (4.5% contribution matched)
• Sponsorship of professional fees
• 2 paid corporate social responsibility days

Join Our Team:

If you're ready to join a professional and friendly team dedicated to making a real difference, we want to hear from you! Please apply with your CV and a covering letter outlining your suitability for the role.

Baily Garner LLP are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity/paternity needs.

We are committed to ensuring a fair and inclusive recruitment process. If you require any reasonable adjustments to be made at any stage, please let us know.

Example: If you need additional time for assessments, require materials in an alternative format, or need a different interview setting, please inform us, and we will make the necessary arrangements.