Administration & Configuration Control

BAE Systems.; City of Edinburgh; On-site; GBP 35,000; Full time

Job summary

A leading defense and aerospace company in Edinburgh is seeking an Administration & Configuration Control professional to handle clerical and administrative duties, ensuring smooth operations within the department. The role requires proficiency in Microsoft Office and SAP, along with strong organizational and customer service skills. This position offers a competitive salary up to £34,430 based on experience, along with a comprehensive benefits package that includes pension schemes and health plans.

Benefits

Competitive pension scheme

Employee share plans

Flexible discounted health benefits

Qualifications

• Some experience in a clerical role within a Business Support function.
• Ability to use Microsoft Office software comprehensively.
• Ability to prioritise workload and complete in a timely manner.

Responsibilities

• Undertakes clerical and administrative duties within a department.
• Processes documents and information and identifies discrepancies.
• Collates data and produces routine reports and summaries.

Skills

Clerical role experience

Microsoft Office proficiency

Ability to prioritize workload

Customer service skills

Tools

SAP or similar software

Job description

Job Details

Job Title: Administration & Configuration Control
Location: Hillend
Salary: Up to £34,430 Dependent on skills & experience

What you’ll be doing:

• Undertakes a range of clerical and administrative duties within a department to ensure the smooth running of the department
• Processes documents and information received from a range of sources
• Identifies and undertakes initial investigation into discrepancies and shortages relating to product or services, this could involve statistical information, document control or physical stock control
• Collates and extracts data and produces routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers
• May deal with customers and suppliers and exchange information in order to clarify a situation, e.g. placing orders, arranging appointments, deliveries, etc.
• Verifies calculations, checks or allocates costs, checks and obtains correct authorisation and obtains information for incorrect or incomplete documents
• Files documents and keeps filing systems up to date such that information can be readily retrieved

Your skills and experiences:

• Some experience in a clerical role within a Business Support function
• Can use Microsoft Office software comprehensively and use of SAP or similar packages
• Ability to prioritise workload and complete in a timely manner
• Comprehensive knowledge of a range of work routines, procedures and systems
• A good customer service ethic and the ability to liaise with stakeholders on all levels

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

Manufacturing Engineering Team:

Manufacturing engineering & Configuration control are responsible for the provision of bills of material, maintenance of data packs and provision of data to procurement and general admin duties. This is a position for an experienced administrator with a detailed understanding of the systems, processes and procedures and there importance within the general operation of the department.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date:

15th December 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.