Administration Assistant to SCN

NHS National Services Scotland; Kilmarnock; On-site; GBP 20,000 - 25,000; Part time

Job summary

An exciting opportunity for an Administration Assistant has arisen within the NHS at University Hospital Crosshouse. This role involves providing important administrative support within Ward 4B, ensuring efficient operations and collaboration in a respectful and caring environment. Ideal candidates will have relevant qualifications and experience in a similar office-based role, alongside strong IT skills.

Qualifications

• Knowledge in office IT software, including One Drive and Microsoft Office.
• Excellent level of English and numeracy.
• Experience working in an office environment.

Responsibilities

• Provide comprehensive secretarial and administration support.
• Manage absence, organize meetings, and develop databases.
• Assist in training planning and other administrative duties.

Skills

Organisational skills

Administrative skills

Communication

Education

Qualification in Secretarial Studies/Administration

Tools

Microsoft Office

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for an Administration Assistant to SCN based at University Hospital Crosshouse, Ward 4B.

What you will do:

An exciting opportunity has arisen for a SCN administration assistant to provide comprehensive secretarial and administration support to the SCN within Ward 4B, University Hospital Crosshouse.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society

You will be based within Ward 4B, and you will provide administrative support to the SCN. Duties will include general office work including absence management support, letter writing, filing, organising meetings, rostering input, annual leave management, audit input, development and management of databases, planning of staff training and other duties as indicated by the SCN.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• Knowledge in office IT software, including One Drive, Microsoft Office, i.e. Word, Excel and PowerPoint.
• A qualification in Secretarial Studies/Administration or equivalent experience.
• An excellent level of English and numeracy and experience working/assisting in an office environment.
• Able to demonstrate co-ordinating, organisational and administrative skills and previous experience in Health care is desirable but not essential.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

14.5 hours per week, worked Monday-Friday.

If you would like to find out more about the role, please contact SCN Marion Docherty on 01563 827485 or [e-mail]

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR ALL CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.