Administration Assistant (Procurement)

Sudlows; Manchester; On-site; GBP 22,000 - 28,000; Full time

Job summary

Sudlows is seeking an experienced Procurement Administration Assistant to join the Critical Infrastructure team based in Oldham. You will support the Procurement Manager with day-to-day admin, raise purchase orders, and manage supplier information, price lists and approvals.

Strong MS Office skills, attention to detail and procurement knowledge are essential. The role focuses on processing requisitions, obtaining quotes, and coordinating site deliveries in line with project schedules.

Qualifications

• Educated to GCSE Maths & English.
• Ability to analyse information with strong attention to detail.
• Excellent administration and computer skills (Word & Excel).
• Knowledge of procurement processes or experience in this field, preferably in mechanical/electrical environments.

Responsibilities

• Assist with approval of new supply chain members.
• Support Procurement Manager with systems and operations.
• Obtain supplier quotations when requested.
• Convert requisitions into purchase orders accurately and timely.
• Maintain and update supplier information, price lists, and approvals.
• Liaise with suppliers via email/letter/telephone.
• Collate data for reports and coordinate site material deliveries.

Skills

MS Office (Word & Excel)

Procurement knowledge

Data analysis

Attention to detail

Administrative skills

Education

GCSE Maths & English

Tools

Supplier database

Job description

Due to the continued expansion of our award-winning IT infrastructure design and build business, we have an exciting career opportunity for an experienced and enthusiastic Procurement Administration Assistant. Sudlows, who work throughout the UK, have a growing portfolio of clients globally. We have over 220 staff and have achieved recent growth with ongoing expansion plans. Sudlows are keen to recruit candidates who will be part of this ambition. Sudlows are an equal opportunities employer and value diversity in our workforce.

Based within our Critical Infrastructure team in Oldham, you will be vital in delivering value & excellence in everything we do.

Role Purpose

To assist the Procurement Manager with the day-to-day administration of systems, raising purchase orders, issuing and liaising with approved vendors. Maintaining and updating supplier information, price lists and approval documentation.

Key Tasks and Responsibilities:

• Assist with the approval of new supply chain members.
• To assist the Procurement Manager with business systems and operations.
• Obtain supplier quotations when requested.
• Converting requisitions into purchase orders efficiently, timely and accurate.
• Day to day administration and update of systems, ensuring data is accurate, and any records are filed or archived correctly.
• Updating of supplier information, price lists, & approval documentation/process.
• Liaising with suppliers via email/letter/telephone.
• Collation of data for reports.
• Liaising with Project Managers for site material requests & arrange site deliveries in line with programme.

Skills and Qualifications:

• Educated to GSCE Level Maths & English
• Ability to analyse information and have a strong attention to detail
• Excellent administration and computer skills (Word & Excel)
• Knowledge of procurement processes or previous experience in this field (preferably within a Mechanical/Electrical environment).

Whilst a formal qualification in Procurement is not necessary it would be highly advantageous.

Planning and Organising:

• Ability to organise own workload & prioritise work while delivering to tight deadlines.
• Able to maintain accurate and timely records as required by the role.
• Identify and solve everyday job-based problems in liaison with line manager & project managers.

Working with People:

• Able to establish a rapport with clients, suppliers and contractors.
• Understands how to encourage and influence people to get the best from them.
• Understands the needs of others and able to respond accordingly.

Communication:

• Able to communicate information politely and courteously.
• Has excellent spoken skills e.g. telephone and face-to-face conversations.
• Has advanced written and numeric skills appropriate to the job.
• Able to listen, observe and report information to managers.