Administration Assistant (Part-Time)

RSM UK; Nottingham; On-site; GBP 14,000 - 19,000; Part time

Benefits offered by this job

25 days holiday

Financial wellbeing benefits

Access to 300+ courses

Job summary

RSM UK is seeking a part-time Facilities Administrative Assistant in its Nottingham office. The role supports the Facilities team across East Midlands, with flexibility on start/finish times for 22.5 or 25 hours per week, Monday to Friday.

You will handle admin tasks, assist with reception, and coordinate room bookings while liaising with contractors under supervision. A proactive, customer-focused mindset is essential.

Qualifications

• Proficient IT skills with MS Word, MS Excel and MS PowerPoint.
• Strong organisational skills and attention to detail.
• Commitment to delivering excellent customer service.
• Able to work well in a team and manage multiple tasks.

Responsibilities

• Support office facilities matters including liaising with contractors and reporting faults to the Facilities Supervisor.
• Provide effective administrative support to partners and service lines, including ad hoc duties and letters.
• Handle reception duties, answer calls and greet visitors professionally.
• Book and set up meeting rooms, ensure layout, equipment and materials are ready.

Skills

MS Word

MS Excel

MS PowerPoint

Attention to detail

Teamwork

Customer service

Job description

As one of the world’s largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

Make an Impact at RSM UK

We are looking for a part-time Facilities Administrative Assistant to join our Facilities team. Based in our Nottingham office five days a week, you will work closely with a counterpart in Leicester to deliver a seamless service across the East Midlands.

The role is available for either 22.5 or 25 hours per week, Monday to Friday, with flexible start and finish times.

In this role, you will provide an enthusiastic, effective and efficient administration service and to ensure that internal and external clients receive a quality service in all respects. You will play a key role in supporting the office with all facilities matters.

You’ll make an impact by:

• Playing a key role in supporting the office with all facilities matters pertaining to the office such as advising manager of faults and repairs which need attention, liaising with contractors onsite with supervision from the Facilities Supervisor
• Providing effective administrative support to all the partner and service lines as required to include ad hoc administrative duties, preparation of letters and internal compliance procedures. Assist with general IT queries and escalating to IT Department as required
• Responsibility for reception duties including answering calls and greeting visitors at reception with the utmost professional courtesy and respect.
• Booking and setting up meeting rooms (layout/screen etc) and restore the room to standard set up after use and ensure they are fully equipped with relevant RSM collateral where appropriate (note pads, pens, flip charts, etc.)

What we are looking for:

We value diverse experiences and perspectives. Here’s what we’re looking for in our ideal candidate:

• Able to demonstrate good IT skills and experience with MS Word, MS Excel, MS PowerPoint and related programs
• Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner.
• Commitment to, and enthusiasm for, client service and delivery
• Ability to work co-operatively and effectively within the team and the organisation
• Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
• Flexibility is required and an ability to remain calm under pressure

What we can offer you:

We recognise that our people are our most important assets. That’s why we offer a flexible reward and benefits package that will help you have fulfilling experience, both in and out of work.

• 25 days holiday (with the option of purchasing additional days)
• Lifestyle, health, and wellbeing including financial wellbeing benefits such as financial tools, electric car scheme and access to a virtual GP
• Access to a suite of 300+ courses on demand developed by our inhouse talent development team

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Diversity and Inclusion at RSM

At RSM, we want to create a strong sense of belonging so that people of all identities, backgrounds, and cultures feel they can bring their true self to work. Our clients come from all walks of life. We aim to achieve that same diversity of background, experience and perspective in our own teams, so that we can genuinely understand our client’s needs. Diverse teams bring a broader range of ideas and insights to work. That’s why we’re working together to ensure our firm’s principles and processes support a firm culture that embraces difference and strengthens inclusion.
At RSM we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. We support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.