Administration Assistant | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading NHS Foundation Trust in Manchester is offering an exciting opportunity for a Band 3 Administration Assistant within the Cardiology Department. This role involves scheduling clinic appointments, maintaining departmental trackers, and providing administrative support to the Cardiac Diagnostic team. The ideal candidate will have strong communication, organisational skills, and prior administration experience. This position emphasizes attention to detail and the ability to work collaboratively within a team. The Trust is committed to diversity and encourages all individuals to apply.

Qualifications

• Must have excellent communication and organisation skills.
• Good attention to detail and ability to prioritise workload.
• Previous administration experience is required.

Responsibilities

• Booking and scheduling of clinic appointments.
• Maintaining departmental trackers.
• Providing administrative support for the Cardiac Diagnostic team.
• Ensuring data entry accuracy.
• Sending patient information packs and letters.
• Dealing with telephone queries.

Skills

Excellent communication skills

Organisation skills

Attention to detail

Ability to prioritise workload

Previous administration experience

Teamwork

Job description

Overview

We have an exciting opportunity for a Band 3 Administration Assistant within the Cardiology Department.

Candidate Profile

The ideal candidate will have excellent communication and organisation skills.

You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. You should have previous administration experience as well as being flexible and able to work as part of a team.

In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.

Responsibilities

• Booking and scheduling of clinic appointments
• Maintaining departmental trackers
• Administrative support for the Cardiac Diagnostic team
• Data entry ensuring accuracy and attention to detail
• Sending patient information packs and letters as required
• Dealing with telephone queries from internal and external organisations and patients

About MFT

MFT is one of the largest NHS Trusts in England with a turnover of over £3bn and operates on a scale unlike most other NHS Trusts. We are creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30 000 workforce to pursue their most ambitious goals.

We have a digitally enabled organisation, improving clinical quality, patient & staff experience, operational effectiveness, research, and innovation through our Electronic Patient Record system Hive, launched in September 2022.

We are a major academic research centre and education provider, with a robust infrastructure to support high‑quality research programmes. We are also embarking on our Green Plan, making healthcare more sustainable.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve.

All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. This document also details the Trust, our benefits and outlines how ‘we care for you as you care for others’, and contains critical information before you submit an application form.

This advert closes on Thursday 30 Oct 2025.