Administration Assistant Level 1 - Receptionist

John Cabot Academy; Bristol; On-site; GBP 13,000 - 15,000; Part time

Job summary

An educational institution in England is seeking a Part-Time Receptionist to manage front-of-house operations at John Cabot Academy in Bristol. The ideal candidate should have excellent communication and organizational skills. Responsibilities include welcoming visitors, handling enquiries, and supporting administrative tasks. This position offers a salary of £13,508 - £14,723 based on hours and term time only.

Benefits

Access to a generous pension scheme

Generous annual leave

Health benefits including wellness sessions and gym discounts

Qualifications

• Able to engage warmly with students, staff, and parents.
• Experience with IT systems is preferred.
• Strong attention to detail and multitasking skills.

Responsibilities

• Welcome visitors and manage sign-in procedures.
• Answer enquiries professionally via phone and email.
• Support daily administrative needs of students and staff.
• Maintain accurate records and assist with data entry.
• Help with office duties like photocopying and filing.

Skills

Excellent communication and interpersonal skills

Confident using IT systems

Highly organised

Empathy and patience

Commitment to confidentiality

Flexibility and enthusiasm

Education

Experience in a school management system

Tools

Microsoft Office

Job description

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Administration Assistant Level 1 - Receptionist, Bristol

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Client:

Location:

Bristol, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

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Job Reference:

377f60ea13a6

Job Views:

6

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Job Title: Administration Assistant Level 1 - Receptionist

Actual Annual Salary: £13,508 - £14,723 (Based on hours and working weeks)

Contract Type: Permanent

Hours: Part-time, 22.5 hours per week Term Time Only (plus INSET Days)

Additional role info: 4.5 hours per day, Monday to Friday (22.5 hours per week). The preferred hours are 7.45-12.15. However, we are open to flexible working arrangements in conjunction with afternoon receptionist.

Provisional Start Date: October 2025 or sooner if possible.

Your opportunity to be the welcoming face of our academy and support a thriving learning environment whilst becoming part of a friendly and supportive team

We are looking for a Part-Time Receptionist with a warm, professional manner and a passion for supporting young people and their families. You will play a key role in ensuring the smooth running of our front-of-house operations, providing a welcoming and efficient reception service and supporting the wider administrative team.

Working 22.5 hours per week, term time only (plus INSET Days), you’ll be the first point of contact for visitors, students, and staff—helping to create a positive and safe environment for all.

About you:

You will:

• Have excellent communication and interpersonal skills, with the ability to engage warmly and professionally with students, staff, parents, and visitors.
• Be confident using IT systems, including Microsoft Office and email, and ideally have experience with school management systems such as Bromcom.
• Be highly organised, with strong attention to detail and the ability to manage multiple tasks in a busy environment.
• Demonstrate empathy, patience, and a calm approach when dealing with sensitive situations or safeguarding matters.
• Be committed to confidentiality, safeguarding, and promoting the welfare of children and young people.
• Be flexible, reliable, and enthusiastic about working in a school setting.

What you’ll be doing:

• Welcoming visitors, managing sign-in procedures, and ensuring safeguarding protocols are followed.
• Answering telephone and email enquiries in a professional and timely manner.
• Supporting students and staff with day-to-day administrative needs.
• Maintaining accurate records and supporting with data entry and reporting.
• Assisting with general office duties such as photocopying, filing, and ordering supplies.

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.

About John Cabot Academy:

John Cabot Academy is an 11-16 academy in South Gloucestershire, close to the border of Bristol. We share our site and staffing with the CLF Post-16 provision, forming an 11-18 academy, which has earned a strong reputation both locally and regionally.

We want our students to thrive academically; flourish and grow as young people. When they leave us they will have a strong sense of self, their place in the world and the agency to fulfil their potential. To fulfil this ambition, our staff are inspired by learning and create a school where students are engaged, challenged and inspired.

We have a supportive and compassionate culture in which the whole person is nurtured and the voice of students is valued. We celebrate the diversity of the members our community by enabling them to learn from each other, by encouraging them to respect each other’s differences, and by providing opportunities to contribute to academy life and the wider community.

Why work at CLF?

We are a diverse and inclusive community of 35 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters. Over 59% of the students who attend John Cabot Academy are from global majority groups, so we particularly encourage applicants from those groups in order to represent the students we serve, as well as wider underrepresented groups including gender, transgender, age disability, sexual orientation or religion.

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.

What we can offer you:

• Access to a generous pension through the Local Government Pension Scheme (LGPS).
• Generous annual leave.
• A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
• Well-being support through an Employee Assistance Programme.
• Health benefits, including wellness sessions, gym discounts, and flu jabs.
• A range of generous family leave options, including above industry average occupational maternity pay.
• Additional benefits like cycle to work scheme, on-site parking plus many more!

Recruitment timeline:

• Closing Date: 25 August 2025 @11.59pm
• Shortlisting: 26 August 2025
• Interviews: 03 September 2025

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.

Skilled Worker visas cannot be sponsored through this role, as it does not meet the requirements set out by government.

We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.

Safeguarding Statement

The Cabot Learning Federation are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This role has significant responsibility for ensuring safeguarding practice within the academy. This role involves working with children on a daily basis and is therefore in regulated activity.

DescriptionSupporting documentsEmployerLocation

Job Title: Administration Assistant Level 1 - Receptionist

Actual Annual Salary: £13,508 - £14,723 (Based on hours and working weeks)

Full Time Equivalent Salary: £25,941 - £28,275 (CLF Grade B)

Contract Type: Permanent

Hours: Part-time, 22.5 hours per week Term Time Only (plus INSET Days)

Additional role info: 4.5 hours per day, Monday to Friday (22.5 hours per week). The preferred hours are 7.45-12.15. However, we are open to flexible working arrangements in conjunction with afternoon receptionist.

Provisional Start Date: October 2025 or sooner if possible.

Your opportunity to be the welcoming face of our academy and support a thriving learning environment whilst becoming part of a friendly and supportive team

We are looking for a Part-Time Receptionist with a warm, professional manner and a passion for supporting young people and their families. You will play a key role in ensuring the smooth running of our front-of-house operations, providing a welcoming and efficient reception service and supporting the wider administrative team.

Working 22.5 hours per week, term time only (plus INSET Days), you’ll be the first point of contact for visitors, students, and staff—helping to create a positive and safe environment for all.

About you:

You will:

Have excellent communication and interpersonal skills, with the ability to engage warmly and professionally with students, staff, parents, and visitors.

Be confident using IT systems, including Microsoft Office and email, and ideally have experience with school management systems such as Bromcom.

Be highly organised, with strong attention to detail and the ability to manage multiple tasks in a busy environment.

Demonstrate empathy, patience, and a calm approach when dealing with sensitive situations or safeguarding matters.

Be committed to confidentiality, safeguarding, and promoting the welfare of children and young people.

Be flexible, reliable, and enthusiastic about working in a school setting.

What you’ll be doing:

Welcoming visitors, managing sign-in procedures, and ensuring safeguarding protocols are followed.

Answering telephone and email enquiries in a professional and timely manner.

Supporting students and staff with day-to-day administrative needs.

Maintaining accurate records and supporting with data entry and reporting.

Assisting with general office duties such as photocopying, filing, and ordering supplies.

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.

About John Cabot Academy:

John Cabot Academy is an 11-16 academy in South Gloucestershire, close to the border of Bristol. We share our site and staffing with the CLF Post-16 provision, forming an 11-18 academy, which has earned a strong reputation both locally and regionally.

We want our students to thrive academically; flourish and grow as young people. When they leave us they will have a strong sense of self, their place in the world and the agency to fulfil their potential. To fulfil this ambition, our staff are inspired by learning and create a school where students are engaged, challenged and inspired.

We have a supportive and compassionate culture in which the whole person is nurtured and the voice of students is valued. We celebrate the diversity of the members our community by enabling them to learn from each other, by encouraging them to respect each other’s differences, and by providing opportunities to contribute to academy life and the wider community.

Why work at CLF?

We are a diverse and inclusive community of 35 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters. Over 59% of the students who attend John Cabot Academy are from global majority groups, so we particularly encourage applicants from those groups in order to represent the students we serve, as well as wider underrepresented groups including gender, transgender, age disability, sexual orientation or religion.

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.

What we can offer you:

Access to a generous pension through the Local Government Pension Scheme (LGPS).

Generous annual leave.

A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.

Well-being support through an Employee Assistance Programme.

Health benefits, including wellness sessions, gym discounts, and flu jabs.

A range of generous family leave options, including above industry average occupational maternity pay.

Additional benefits like cycle to work scheme, on-site parking plus many more!

Recruitment timeline:

Closing Date: 25 August 2025 @11.59pm

Shortlisting: 26 August 2025

Interviews: 03 September 2025

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.

Skilled Worker visas cannot be sponsored through this role, as it does not meet the requirements set out by government.

We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.

Safeguarding Statement

The Cabot Learning Federation are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This role has significant responsibility for ensuring safeguarding practice within the academy. This role involves working with children on a daily basis and is therefore in regulated activity.

The successful applicant will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK and a child disqualification check. The checks will also include an enhanced DBS check and a further check against the appropriate barred list.