Administration Assistant, Global Investment Firm

ISE Partners; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

Une prestigieuse entreprise d'investissement recherche un Team Assistant à Birmingham. Dans ce rôle, vous soutiendrez des professionnels de haut niveau, gérer des calendriers complexes et organiser des voyages d'affaires. Ce poste de 6 mois, avec possibilité de prolongation, offre un environnement dynamique et un salaire compétitif.

Qualifications

• 1 à 2 ans d'expérience en tant que Team Assistant, Assistant Personnel ou Coordinateur.
• Compétence dans la gestion d'agendas complexes et de voyages.
• Capacité de travailler dans un environnement dynamique.

Responsibilities

• Gérer des calendriers, coordonner des réunions et des appels internationaux.
• Organiser des voyages globaux et préparer des itinéraires détaillés.
• Viser les applications et la documentation de voyage.

Skills

Communication

Organisation

Proactivité

Job description

Are you an organised and proactive individual looking to take the next step in your support career? This is a fantastic opportunity to join a prestigious global investment firm, based in the heart of Birmingham.

We’re hiring a Team Assistant to support senior-level professionals (VP and Associate level) in a fast-paced, international environment. You’ll collaborate with assistants and colleagues across global offices, playing a key role in keeping day-to-day operations running smoothly.

What we’re looking for:

• 1–2 years of experience in a similar role – such as Team Assistant, Personal Assistant, or Coordinator
• Confident in managing complex diaries, travel arrangements, and logistics
• Excellent communication skills and a proactive, professional attitude
• Comfortable working in a dynamic, client-focused setting

Key responsibilities:

• Managing calendars, coordinating meetings and international conference calls across multiple time zones
• Organising global, multi-stop travel and preparing detailed itineraries
• Handling visa applications and travel documentation
• Processing monthly expense claims
• Working collaboratively with other assistants and providing support where needed

What’s on offer:

• 6-month contract to start, with potential to extend to 12–18 months based on performance
• Office-based role – 5 days per week
• A high-performing and supportive team that values precision and initiative
• £16.00–£18.00 per hour, inclusive of holiday pay

If you're detail-oriented, thrive in a fast-paced environment, and enjoy supporting a busy team — we’d love to hear from you!