Administration Assistant - Fixed Term 9 Months

TN United Kingdom; Kelso; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A leading accountancy firm in Kelso is seeking an Administration Assistant for a 9-month fixed-term contract. The role involves database maintenance, data quality management, and ad hoc reception duties. Candidates should be organized, detail-oriented, and able to build positive relationships within the firm. The position offers competitive benefits, including annual leave, pension contributions, and hybrid working options.

Benefits

33 days annual leave

Pension (up to 5% matched)

Life insurance (4 x annual salary)

14 hours paid volunteering time

Enhanced maternity pay

Enhanced paternity/partner leave and pay

Private medical cover

Income protection

Continuous training and support

Excellent work culture with social events

Qualifications

• Well organized with good attention to detail.
• Comfortable working reactively to tight deadlines.
• Great at developing positive working relationships.

Responsibilities

• Assist with the maintenance of records and manage the quality of data.
• Review client files for scanning and destruction.
• Provide ad hoc reception cover.

Skills

Organizational skills

Attention to detail

Relationship building

Job description

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Administration Assistant - Fixed Term 9 Months, Kelso

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Client:

Sumer

Location:

Kelso, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

36b786619206

Job Views:

3

Posted:

21.05.2025

Expiry Date:

05.07.2025

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Job Description:

Description

Role overview

This role as Administration Assistant is for a 9-month period and will focus on the responsibility of database maintenance and updating, archiving and scanning of client records. EQ is a paperless office so we need to ensure that all client files that can be scanned, are done so correctly.

This position is full time (Mon - Fri 9am - 5pm) and offered as a fixed-term contract for a duration of 9 months, with the possibility of extension or permanent placement depending on business needs.

Your ‘go to’ person is the Regional Administration Lead who will support you.

Key Responsibilities

• Assist with the maintenance of records and manage the quality of data held within the firm’s database
• Review client files to ensure relevant data is bulk scanned and then destroyed appropriately
• Ad hoc Reception cover
• Assist the Administration Lead with any other duties that may be required.

Our Ideal Candidate

• You’ll be well organised with good attention to detail and will be comfortable in working reactively to tight deadlines.
• You’ll be great at developing positive working relationships at all levels and across all functions of the Firm.

Why work for EQ?

We are an employer who cares; where individuals are supported to reach their personal and professional goals. At EQ, you’ll find a supportive environment where your goals are our goals. We’re committed to continuous learning, providing ongoing training and development opportunities to help you stay ahead of the curve. This includes investing in the latest technology, sharing best practice and creating a One EQ ethos that brings our values to life.

With our recent growth, we have been able to deliver Phase Two of our benefits enhancement plan…and we are not stopping there!

When you join EQ you can expect:

• 33 days annual leave, with additional leave entitlements after three and five years' service
• Pension (up to 5% employee contribution, matched by EQ)
• Life insurance (4 x annual salary)
• 14 hours paid volunteering time
• Enhanced maternity pay
• Enhanced paternity/partner leave and pay
• Hybrid (one day working from home, following probation)
• Private medical cover (subject to conditions)
• Income protection
• EE Perks: 20% off your monthly plans, plus 5 additional codes for friends and family
• Continuous training and support
• Excellent work culture with social events throughout the year

If you’re passionate about people, driven by purpose, and excited to grow with a forward-thinking accountancy firm who are With You every step of the way, we’d love to hear from you.