Administration Assistant (CMT Hub) - MOR10718

Medirest Signature; Ecclesmachan; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the health service is seeking a personal secretary to provide confidential administrative support for their Chief Executive and Depute Chief Executives. The successful candidate will contribute to the effectiveness of the service while ensuring high standards of communication and organisational skills. Temporary position until December 2025 with a salary starting at £25,692. Interested candidates should have relevant clerical experience and strong IT proficiency.

Qualifications

• Experience of working in a busy office environment
• Clerical/administration/typing experience required
• Effective communication skills required

Responsibilities

• Assist with confidential secretarial support within the CMT Admin Hub
• Liaise with elected members and government bodies
• Prepare reports, minutes and other correspondence

Skills

Effective communication skills

Organisational skills

Time management

Ability to work as part of a team

Numeracy skills

Education

4 SQA Standard Grades or equivalent

RSA II in typing, audio typing, word processing

ECDL/Clait or equivalent working knowledge of Microsoft software packages

Tools

Word Processing packages (Word, Excel, Teams, Office 365)

Job description

Job Description

To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Chief Executive and Depute Chief Executives).

Requirements

Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

Liaison with Elected Members, Scottish Government and National Bodies.

In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub.

Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.

Participate in the Council's Employee Review and Development Programme.

Deputise for the Corporate Administrative Assistant in his/her absence.

Contributing to the effectiveness of the service.

Responsibilities

Assist the Office Manager and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

Liaising with Elected Members, Scottish Government and National Bodies

In consultation with the Office Manager, develop, maintain and review administrative procedures and functions within the CMT Admin Hub

Preparing reports, minutes and other correspondence

Contributing to the effectiveness of the CMT Admin Hub

The Individual

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet

Clerical/administration/typing experience

Experience in Word Processing packages including Word, Excel, Teams and Office 365

4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic)

Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)

Effective communication skills - both oral and written

Ability to record information accurately

Ability to demonstrate a high standard of numeracy, organisational and administrative skills

Good organisational skills/time management with the ability to respond to conflicting and competing demands

Ability to prioritise workload, in accordance with objectives and targets

Ability to work as part of a team

Willingness to accept direction/ delegation

Appreciation, acceptance of and commitment to importance of confidentiality

Temporary until 31 December 2025

Closing Date : 20 June 2025

Starting Salary : £25,692

Hours : 36.25 hpw

For further information please contact Alison McLaughlin 07929 785043