Administration Assistant, Central Transport (Bracknell VMU)

John Lewis Partnership; Bracknell; On-site; GBP 11,000; Full time

Job summary

A leading UK retail partnership is seeking an Administration Assistant to support their commercial vehicle fleet maintenance. The successful candidate will ensure timely booking of repairs, maintain parts stock, and update maintenance systems. Essential skills include good communication and IT abilities, alongside a keen attention to detail. This is a permanent role offering 15 hours per week, ideal for those passionate about fleet administration and customer service.

Qualifications

• Good communication skills with internal and external stakeholders.
• Intermediate IT skills, particularly in Google Suites.
• Attention to detail is essential.

Responsibilities

• Support the Fleet maintenance strategy for Commercial Vehicle Fleet.
• Ensure parts stock is maintained and booking of fleet maintenance is timely.
• Update Fleet Maintenance system with all relevant information.

Skills

Good communication and Customer Service skills

Intermediate level IT skills such as Google Suites

Good attention to detail

Tools

Advanced Excel skills

JAAMA system familiarity

Job description

Apply on JLP Jobs—the official careers website for John Lewis Partnership, John Lewis & Partners, and Waitrose & Partners.

About the role

At a glance

Salary range - Salary up to £10,400 per annum depending on skills and experience

Contract type - Permanent

Work Pattern - 15 hours per week, within Operational Core hours which can be discussed at interview

Location - Bracknell VMU

About the role

As an Administration Assistant, you will support the John Lewis Partnership’s Commercial Vehicle Fleet (vans and trucks) to achieve the Central Transport maintenance strategy. You will ensure parts stock is available and levels are maintained, as well as ensuring the timely booking on in‑house and 3rd party fleet maintenance and repair. You will update the Fleet Maintenance system with all relevant information, ensuring excellent communication at all stages.

Essential skills you’ll need

• Good communication and Customer Service skills with both internal and external stakeholders
• Intermediate level IT skills such as Google Suites
• Good attention to detail

Desirable skills you could have

• Full UK driving licence
• Advanced Excel skills and JAAMA system
• Commercial fleet administration experience
• Parts management
• Experience of Fleet management systems
• Contractor handling

Next Steps

The application form consists of a CV upload followed by application questions. Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time. (If internal, check your Workday notifications and see further guidance on the PDW under “Internal application process”).

We occasionally close vacancies early in the event we receive a high volume of applications. Therefore, we recommend you apply early.

You’ll be asked about any adjustments you might need to support the recruitment process. Let us know, and we’ll be sure to discuss it with you.

The partnership

We’re the largest employee owned business in the UK and home of our cherished brands, John Lewis and Waitrose. We’re not just employees, we’re Partners, driven by our purpose to build a happier world. As we look to our future, there’s never been a more exciting time to join us.

We’re ruthlessly focused on being brilliant at retail. We continue to innovate, adapt and diversify. Never Knowingly Undersold on price, quality and service in John Lewis and passionately serving food‑lovers in Waitrose.

As Partners we all share the responsibility of ownership and in its rewards. We use our voices to contribute to our success, working together through the good and challenging times, holding true to our behaviours and treating everyone with kindness and respect.

We all own making the Partnership somewhere we belong. Embracing our differences and creating an environment where we’re free to be ourselves and can THRIVE. Growing ourselves individually, and as a collective.

As Partners, we make all the difference. And, we all own it.

Important points to note:

• It’s important to note that some of our roles are subject to pre‑employment vetting (which may include DBS checks for successful candidates). If required, you’ll be informed and provided with information about vetting during the recruitment process and we encourage you to complete any vetting documents quickly to avoid delays. Any DBS checks required will be carried out by a third‑party registered body and financial probity checks may also be required for some of our roles.
• We occasionally close vacancies early in the event we receive a high volume of applications, and therefore, we recommend you apply early. If you require a reasonable adjustment due to a disability which means you may need longer to complete your application please contact us as soon as possible.
• We want all of our Partners to have a good work‑life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where possible. Please discuss this further with the hiring manager during your interview.