Administration Assistant (Attendance and Admissions) (Christ the King Catholic Primary School)

School Improvement Liverpool; Liverpool; On-site; GBP 26,000 - 28,000; Full time

Job summary

An established industry player is seeking a dedicated Administration Assistant to join their vibrant team. This role involves managing reception duties, supporting attendance and admissions processes, and ensuring the smooth operation of school activities. The ideal candidate will thrive in a dynamic environment, possess strong organizational and communication skills, and be passionate about contributing to the educational experience of children. If you're looking for a fulfilling role in a supportive team, this opportunity is perfect for you!

Qualifications

• Ability to build relationships with pupils and adults.
• Experience in administrative support and data management.
• First Aid certification preferred.

Responsibilities

• Undertake reception duties and manage school communications.
• Provide administrative support for attendance and admissions.
• Assist with planning and organizing school trips.

Skills

Communication Skills

Organizational Skills

First Aid Administration

Customer Service

Data Management

Education

GCSEs or equivalent

First Aid Certification

Tools

Management Information Systems (MIS)

Online Payment Systems

Job description

Vacancy:
Administration Assistant (Attendance and Admissions)

Administration Assistant (Attendance and Admissions)

Administration Assistant (Attendance and Admissions)

Job Title: Administration Assistant (Attendance and Admissions)
Employer: Christ the King Catholic Primary School
Job Type: Finance & Administration
Job Phase: Primary
NOR: 414
Grade: Pass 4 (6-8)
Actual Salary: £26,190 - £27,032
Contract Type: Permanent
Contract Term: Full time
Location: Liverpool
Start Date: Monday, September 1st, 2025
Closing Date: Tuesday, May 20th, 2025

About the School
Christ the King is a vibrant two-form entry Catholic primary school, serving children from 4 to 11 years old. Due to the promotion of our current Admin Assistant we are looking for a dedicated and driven individual to join our committed and caring team. This is an exciting opportunity for someone who thrives in a busy, dynamic environment and is passionate about supporting the school’s growth and development.

About the Role
Key Responsibilities Organisation • Undertake reception duties, answering routine telephone and face-to-face enquiries from staff, pupils, parents/carers, and visitors to the school. • Ensure the signing in and out of pupils and visitors complies with the school’s safeguarding procedures. • Monitoring gate/door access system for all staff, pupils, visitors, including contractors, to the school site. • To provide advice and guidance to visitors, members of the public, contractors etc. • To assist with the planning, booking, and organising of school trips and visits. • To assist with pupil first aid/welfare duties, liaising with parents/carers and or staff. • To be a designated person to administer first aid. Finance • Manage the school meals, trips and extended school activities registers and payments. • Manage and keep up to date the school’s online payment system. • Provide general finance support to the School Business Manager. Administration • Provide general administrative support. • To respond promptly and efficiently to all internal and external correspondence/enquiries. • Maintain manual and computerised records and/or management information systems • Maintain and collate pupil records within our MIS system ensuring all information is complete and up to date, including school census information and records routinely required by the local authority and DfE. • Sorting and distributing the internal and external mail. • Provide routine clerical support in relation to the production and distribution of specific materials. Attendance – operational • To provide administrative support for the Attendance Lead. • Attend Local Authority Attendance Briefings as and when required. • Liaise with the Educational Welfare Officer. • Provide Advice and Guidance to families regarding attendance. Admissions • Provide general administrative support for the Admissions Process. • To provide advice and guidance to prospective families. • Attend Governor Admissions Sub Committee Meetings • Attend Open Evenings & Welcome Events Resources • Liaise with contractors to ensure that school equipment. • To maintain stock and supplies of resources. Place orders, receive goods in and ensure correct goods received, update the schools finance system and distributing resources as required. Support for the School • Be aware of and comply with school policies and procedures relating to safeguarding, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person. • Be aware of and support inclusion to help ensure everyone has equal access to the services of the school and feels valued. • Contribute to the school ethos, aims and Mission. • Work as part of a team, appreciating and supporting the role of other people in the team. • Attend and participate in meetings as required. • Undertake personal development through training and other learning activities, including performance management as required.

Personal Qualities
• Ability to build and maintain successful relationships with pupils and adults, treating them consistently, with respect and consideration • To be able to work collaboratively with colleagues both within school and other organisations, and carry out the role effectively, knowing when to seek help and advice • Able to improve their own practice through observations, evaluation, and discussion with colleagues

How to Apply
Complete the CES application form and return to [e-mail]

Closing Date: Tuesday 20th May 2025
Short Listing Date: Wednesday 21st May 2025
Interview Date: Wednesday 4th June 2025

Recruitment Documents
Job Description: Download Document
Person Specification: Download Document
Application Form: Download Document
Equal Opportunities Monitoring: Download Document

Advert: Download Document

Contact Details
Christ the King Catholic Primary School
Meadway
Wavertree
Liverpool

L15 7LZ

Contact Name: David Delaney
Contact Telephone: [phone]
Contact e-mail: [e-mail]
Website: https://christthekingcatholicprimary.co.uk
NOR: 414