Administration Assistant

Sodexo; United Kingdom; On-site; Full time

Job summary

An established industry player is looking for an Administrator to join their team in North Devon District Hospital. This role plays a crucial part in supporting financial and operational services, ensuring compliance with policies, and maintaining high standards of patient care. The ideal candidate will have strong IT skills, effective communication abilities, and a proactive approach to administrative tasks. Join a supportive team where your contributions matter, and enjoy a range of benefits including mental health resources, flexible working, and opportunities for development. This is your chance to make a difference every day!

Benefits

Mental health and wellbeing resources

Employee Assistance Programme

Free health & wellbeing app

Discounts on high street brands

Salary finance tools

Retirement savings plan

Full training provided

Cycle to Work scheme

Flexible working

Competitive pay

Qualifications

• Strong IT skills, particularly in MS Office and Excel.
• Ability to communicate effectively and maintain confidentiality.

Responsibilities

• Support daily operations by collaborating with managers and supervisors.
• Handle administrative tasks including invoice processing and minute-taking.

Skills

Effective Communication

IT Skills

Ability to Follow Instructions

Health and Safety Compliance

Literacy Skills

Education

NVQ Level 1

Tools

MS Office

Excel

PowerPoint

Saffron

Job description

Job Description

Healthy outcomes start with positive patient experiences.

37.5 pw Monday to Friday
£12.36 per hour + any enhancements

Local NHS Discount, staff discount on food

Check your local transport links here: Plan Your Journey - the destination you should input is: EX31 4JB

Please take the time to read the attached job description.

Job Introduction

As an Administrator at Sodexo, based in North Devon District Hospital, you’ll play a key role in supporting the smooth financial and operational running of our services. Working closely with the Site Finance Lead and wider management team, you'll handle essential administrative tasks, contribute to key reporting processes, and help ensure our teams have what they need to deliver exceptional service. This is a great opportunity to bring your organisational skills to a role where your attention to detail and proactive mindset will truly make a difference.

Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your way.

What you’ll do:

1. Collaborate closely with Sodexo Managers, Zone Coordinators, and Supervisors to support daily operations.
2. Ensure compliance with all relevant Sodexo and Trust policies, procedures, and required training programs.
3. Maintain a professional appearance by wearing the correct uniform and Trust ID badge at all times.
4. Handle confidential information with discretion and uphold patient dignity, offering assistance to patients, staff, and visitors as needed.
5. Support high standards of patient care through excellent customer service and participation in customer care training.
6. Complete and maintain audit documentation, KPI reports (using Saffron), and quality records in line with company standards.
7. Perform a range of administrative tasks, including invoice processing, stock updates, minute-taking, handling hospitality orders, and managing internal communications.
8. Promote a safe working environment by adhering to Health & Safety policies, reporting incidents, and encouraging a culture of “zero harm.”

What you bring:

1. Ability to communicate effectively at all levels.
2. Competent in IT skills including MS Office, Excel, Powerpoint.
3. Ability to follow instruction.
4. Ability to comply with service requirements in line with client policies at all times.
5. Observance of Health and Safety legislation at all times.
6. Undertake training as and when required.
7. Ability to work independently and as part of a team.
8. Good literacy skills.
9. NVQ Level 1.

What we offer:

Working at Sodexo isn’t just a job — it’s a chance to make a difference every day. You'll be part of a supportive team, act with purpose, and thrive in a role where your work matters. We also offer a range of benefits to support you and your loved ones:

1. Mental health and wellbeing resources.
2. Employee Assistance Programme (including financial/legal advice & personal support).
3. Free health & wellbeing app with 24/7 virtual GP access.
4. Discounts on high street brands for you and your family.
5. Salary finance tools and financial wellbeing resources.
6. Retirement savings plan and life insurance.
7. Full training and protective uniform provided.
8. Opportunities to gain experience through learning and development.
9. Cycle to Work scheme & volunteering opportunities.
10. Flexible working and a dynamic team environment.
11. Competitive pay.

Ready to be part of something greater? Apply now and bring your energy, purpose, and passion to Sodexo.

We may close this advert early if we receive a high number of applications — so don’t wait!

Keywords: Admin, Administrator, Administration, Customer Service, Financial Reporting, Data Entry,
KPI Reports, Confidentiality, Health and Safety, Stock Control, taking minutes.