Administration Assistant

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Administration Assistant needed!!

If you're a hard-working, reliable person, then we want to hear from you.

• Salary: £13.30 per hour
• Location: Portsmouth, PO1 2AL
• Hours: Monday to Friday, 9am - 5pm
• Contract: Till August 2025 with the possibility of extension

Your duties will include many or all of the following:

1. Dealing with and signposting queries via email and telephone, communicating with professionals and service users daily.
2. Sorting incoming and outgoing post, dealing with all correspondence in confidence.
3. Uploading correspondence and recording information onto caseload systems.
4. Booking appointments and arranging meetings.
5. Taking minutes of complex meetings, Safeguarding Strategy meetings, often of a sensitive and/or confidential nature, and completing minutes within the required timescales.
6. Maintaining files and documentation.
7. Carrying out word processing, spreadsheets, database, and presentation duties.
8. Facilitating the unaccompanied minors' administration process and updating relevant systems for government returns and related procedures.
9. Arranging interpreters on behalf of the team and processing purchase orders, including purchasing items and invoicing.
10. Administering the collection of statutory data and presenting service performance information for Service and Team Leaders.

You need to have:

• Experience in an administrative role.
• Ideally, experience working in Children's and/or Young People's Services.
• The ability to take accurate, detailed minutes of complex meetings containing confidential information.
• A good working knowledge of Microsoft Office, including Word, Excel, Access, PowerPoint, and Outlook.

Apply today!!

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.