Administration Assistant

TN United Kingdom; Liverpool; On-site; GBP 22,000; Full time

Job summary

An established charity organization is seeking an Administration Assistant in Liverpool to support operational and financial tasks. This role involves managing office systems, handling inquiries, and ensuring effective communication across teams. You will be part of a passionate team dedicated to making a difference in the lives of individuals with disabilities. With a strong emphasis on collaboration and support, this position offers a fulfilling opportunity to contribute to meaningful work while enjoying a range of employee benefits, including generous leave and discounts.

Benefits

33 days annual leave including bank holidays

Group life assurance

Eye voucher scheme

Company pension

Long service and staff awards

Nationwide employee discounts

Blue Light Card discounts

Qualifications

• Proficient in Microsoft Office, especially Word, Excel, and Outlook.
• Experience in maintaining office systems and databases.

Responsibilities

• Assist in the operational and financial effectiveness of the service.
• Handle cash responsibilities and ensure accurate month-end reporting.
• Organize systematic filing of necessary paperwork.

Skills

Office Systems Management

Database Management

Supervisory Skills

Microsoft Office Proficiency

Communication Skills

Organizational Skills

Numerical Proficiency

Confidentiality

Marketing Experience

Staff Recruitment

Job description

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Administration Assistant – Liverpool

£21,567 per annum

Monday to Friday 9am till 5pm.

Why join us?

Brainkind is a leading UK charity that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with their lives. It’s a special feeling to share their individual journeys and play a part in the progress they make. Our employees are incredibly passionate about the jobs they do – you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

The Role:

As an Administrator at Redford Court, your main purpose is to assist in the running of the service in terms of operational, administrative, and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.

Main Tasks and Responsibilities (but not limited to):

• Collate emails received daily, prioritize according to urgency/importance, and take action to meet deadlines.
• Handle cash/cheque responsibilities for the service/unit/department, ensuring records and banking duties are accurate, timely, and processed for month-end reporting.
• Undertake purchase ledger responsibilities and related duties as required.
• Organize systematic filing (electronic and/or manual) of necessary paperwork.
• Assist in handling telephone inquiries professionally, direct calls appropriately, and take messages as needed. May include reception duties.
• Perform other administrative duties, including deputizing for others, to support smooth service/unit/department operation as directed.
• Communicate effectively with staff at all levels, ensuring efficient collation and distribution of information.
• Support in collecting and submitting accurate data to Central Support Services within deadlines.
• Assist in chasing debts in conjunction with Credit Controllers and/or central support functions.

Skills/Experience required:

• Experience in setting up and maintaining office systems.
• Experience in using and setting up databases.
• Supervisory experience and task delegation.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Excellent oral and written communication skills.
• Strong organizational skills and workload prioritization.
• Numerical proficiency.
• Experience working with confidentiality.
• Marketing experience.
• Experience recruiting staff.

Benefits include:

• Salary of £21,567 per annum.
• 33 days annual leave including bank holidays.
• Group life assurance.
• Eye voucher scheme.
• Company pension.
• Long service and staff awards.
• Nationwide employee discounts, including dining and shopping.
• Blue Light Card discounts for NHS, emergency services, social care, and armed forces personnel.

To join our friendly team, click the Apply Now button.

*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks.*

Brainkind is a Disability Confident Employer. We guarantee to interview all disabled applicants who meet the minimum criteria. We are committed to diversity and inclusion, supporting employees from all backgrounds.