Administration Assistant

Greater Manchester Mental Health; Leigh; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Annual leave

Job summary

Greater Manchester Mental Health (GMMH) is seeking a Team Administrator to provide comprehensive administrative support to the Wigan Specialist Community Mental Health Team. The role involves minute taking, typing of letters, filing and diary management within a busy office environment.

The successful candidate will have strong communication skills, IT competency in Word, Excel and Outlook and a commitment to high-quality service delivery.

Qualifications

• Typing/WP RSAII or equivalent required or demonstrated experience.
• ECDL/NVQ2 Business Administration or GCSE English A-C or equivalent.
• Experience in an office environment and NHS-related admin desirable.
• Good IT skills in Word, Excel and Outlook; proficient with MS Office.

Responsibilities

• Provide confidential admin support to the Wigan Specialist Community Mental Health Team.
• Duties include minute taking, typing letters, filing, diary management and general admin.

Skills

Office experience

Audio typing

Communication skills

Team player

IT literacy

Education

Typing/WP RSAII or equivalent

ECDL / NVQ2 Business Administration / GCSE English A-C

Tools

Word

Excel

Outlook

PowerPoint

Job description

Main area Admin Grade NHS AfC: Band 2 Contract Fixed term: 12 months (Monday to Friday, 9.00am - 5.00pm) Hours Full time - 37.5 hours per week (Monday to Friday, 9.00am - 5.00pm) Job ref 437-8168612

Site Pennington Unit Town Leigh Salary £25,272 Per Annum Salary period Yearly Closing 20/08/2026 23:59

Job overview

At GMMH we are investing significantly into our Community Mental Health provision.

An exciting opportunity has arisen within the Wigan Community Admin Team for a Team Administrator.

We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner.

The successful applicant will have excellent communication skills, IT competency in Word, Excel and Outlook and a broad range of administrative experience. You will be part of a team of administrators providingadmin cover to our service users, clinicians and other health professionals.

If you have a flexible approach and the ability to adapt to changing priorities, this will be an excellent opportunity to develop your skills.

Main duties of the job

The Team Administrator will be responsible for providing a comprehensive and confidential administrative support to the Wigan Specialist Community Mental Health Team.

The post holder will provide an administrative function to the managers, minute taking of meetings, typing of letters, filing, diary management and other general administrative duties.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Please see attached job description and person specification

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years

Person specification

Education / Qualifications

• Typing/WP RSAII or equivalent or demonstrable experience
• ECDL NVQ2 Business Administration GCSE English grade A-C or equivalent

Experience

• Experience of working in an office environment
• Audio Typing experience. Experience of working within the NHS or related healthcare. Experience of dealing with members of the public.

Knowledge

• Knowledge of office procedures. Familiar with Microsoft Office
• Knowledge of Powerpoint, Excel, Outlook. Awareness of Recovery Model. Awareness of children/vulnerable adults guidelines.

Skills and Abilities

• Good verbal and written communication skills. Ability to work as member of a team. Ability to operate and maintain filing systems both manual and electronic. Ability to develop effective interpersonal relationships with colleagues in the health care setting. Ability to communicate effectively in a variety of settings. Able to deal with sensitive issues with tact and diplomacy. Able to present factual information and refer questions to others where appropriate.

Other Requirements

• Ability to demonstrate a positive attitude to service users, carers and other staff. Good time management. Commitment to service development. Commitment to effective team work. Flexible approach to working. Willingness to undertake training appropriate to the post. Demonstrate a commitment to respecting and displaying the Trust Values at all times.

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application.The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – clickhere .

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here .

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

As a service user, relative or carer using our services, sometimes you may need to turn to someone for help, advice, and support.