Administration Assistant

Flint Bishop LLP; Leeds; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Career development opportunities

25 days holiday plus bank holidays

Options to buy & sell 1 week's holiday

1 week's holiday carry over

Extra day off for your birthday

Staff card discount scheme for localSh

Social days and evenings on the firm

Staff discounts on legal services

Positive Work Environment: Be part ofa

Job summary

Flint Bishop LLP in Leeds is seeking an experienced Administration Assistant to support the Finance Dispute Resolution team with billing, reporting and administrative tasks.

Based at our Leeds office, you will manage invoicing, client reporting, and liaise with the finance team to keep on-time payments, deadlines and accuracy. The role is Monday to Friday, full-time.

Qualifications

• Experience supporting billing and reporting in a finance team.
• Ability to use case management systems.
• Excellent organisational skills and ability to meet deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• WIP management: monitor billing schedules to ensure invoices are raised on time.
• Raise invoices for team members and resolve billing queries.
• Issue FDR invoices and liaise with finance to chase payments and manage aged debt.
• Handle invoice queries, reversals, credit notes and refunds.
• Prepare Tier 2 & Tier 3 cost approval forms and manage file opening/closing.
• Produce monthly client reports and distribute for file updates.
• Manage team reports and ensure adequate cover within the FDR team.
• Assist with case management system usage and IT liaison.
• Carry out other finance or administration tasks as directed.

Skills

Organisation

Analytical thinking

Deadline-driven

Team player

Communication skills

Attention to detail

Job description

Administration Assistant Department: Finance Dispute Resolution Employment Type: Permanent - Full Time Location: Leeds Description Due to firmwide growth we are looking to recruit an experienced Administration Assistant to support the fee earners in our Finance Dispute Resolution department with billing support and reporting needs. This role reports on a day-to-day basis to the Head of Finance Dispute Resolution and will be based at our Leeds office, Monday to Friday 9.00am to 5.30pm (37.5 hours per week).

Key Responsibilities

• WIP management - monitoring of client's billing schedules to ensure invoices are raised when needed and no deadlines are missed.


• Raising invoices for all individual team members and working with finance department on billing queries.


• Issuing of FDR invoices to the clients and ensuring payment is received [to include liaising with Flint Bishop's finance team to identify aged debt and ensure appropriate bill chase communication is undertaken] Payment of invoices (Counsel's fees, agent reports etc.) and the time spent liaising with finance regarding this.


• Dealing with any invoice queries from clients (and or third parties) in addition to handling invoice reversal requests, credit notes and refunds of monies or offsetting of monies held in client account.


• Preparation of Tier 2 & Tier 3 cost approval forms [liaising with individual team members and clients as needed]. File opening and file closing.


• Management of monthly client reporting - completing financial information monthly & distributing to individual team members for their file updates, before sending the report to the client. Liaising with finance re expected payments and payments that need to be paid out.


• Team reports - limitation dates on files, holidays requested by the team to always ensure suitable cover within the FDR team.


• Use of the firm's case management system, Partner and to develop the system to suit FDRs needs as applicable by liaising with the Flint Bishop IT team.


• Any other finance or administration tasks set by the Head of Finance Dispute Resolution.

Skills, Knowledge and Expertise

• Be organised, process driven and analytical with a pragmatic approach to finding solutions.


• Be highly self-motivated and comfortable with regular deadlines.


• Be able to multi-task and prioritise the workload.


• Be hard-working and a good team player.


• Have strong interpersonal, communication and presentation skills.


• Disclosure will be required in the event that a position is offered.


• Financial checks will be required in the event that a position is offered.

Benefits

• Competitive salary


• Bonus potential


• Career development opportunities


• 25 days holiday plus bank holidays


• Options to buy & sell 1 week's holiday


• 1 week's holiday carry over


• Extra day off for your birthday


• Staff card discount scheme for local shops


• Social days and evenings on the firm


• Staff discounts on legal services


• Positive Work Environment: Be part of a supportive team that values collaboration and teamwork.