Administration Assistant

Flint Bishop Solicitors; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

A legal firm in England is seeking an experienced Administration Assistant in Leeds. This role supports fee earners and involves secretarial and billing tasks, as well as various administration and finance functions. The ideal candidate should have strong communication and time management skills, with a focus on positive outcomes. Competitive salary and benefits are offered.

Benefits

Competitive salary

Bonus potential

Career development opportunities

25 days holiday plus bank holidays

Options to buy & sell 1 week’s holiday

1 week’s holiday carry over

Extra day off for your birthday

Staff card discount scheme for local shops

Social days and evenings on the firm

Staff discounts on legal services

Qualifications

• Excellent telephone handling skills and be a strong communicator.
• Preferably have previous experience in administration.
• Able to work in a fast-paced and challenging environment.
• Focused on resolutions and positive outcomes.
• Excellent time management skills and ability to work to tight deadlines.

Responsibilities

• File opening and file closing.
• Complete court documentation.
• Billing of matters and work with finance on billing queries.
• Pay invoices and liaise with finance on expected payments.
• Monitor WIP and ensure no deadlines are missed.

Skills

Excellent telephone handling skills

Strong communication skills

Experience in administration

Time management skills

Job description

Administration Assistant

Department: Debt Recovery

Employment Type: Permanent - Full Time

Location: Leeds

Due to firmwide growth we are looking to recruit an experienced Administration Assistant to support the fee earners in our recoveries department in Leeds with secretarial and billing support. In addition, the Administration Assistant will support the Finance & Administration Supervisor in the recoveries team with administration and finance tasks during busy periods.

This role reports on a day-to-day basis to the Head of Recoveries and will be based at our Leeds office, Monday to Friday 37.5 hours per week.

Key Responsibilities

• File opening and file closing.
• Complete court documentation.
• Billing of matters and working with finance department on billing queries.
• Paying invoices
• Liaising with finance re expected payments;
• WIP monitoring – distribution of reports to team members / calendar monitoring etc to ensure no deadlines are missed.
• Team reports – limitation dates / holidays requested by the team.
• Use the firms case systems including NetDocs & Casenet to obtain MI and reporting for management teams.
• Any other finance or administration tasks set by the Head of Recoveries.

Skills, Knowledge and Expertise

You will:

• Have excellent telephone handling skills and be a strong communicator.
• Preferably have previous experience in administration.
• Be able to work in a fast-paced and challenging environment.
• Be focused on resolutions and positive outcomes.
• Have excellent time management skills and the ability to work to tight deadlines.

Disclosure will be required in the event that a position is offered. Financial checks will be required in the event that a position is offered.

Benefits

• Competitive salary
• Bonus potential
• Career development opportunities
• 25 days holiday plus bank holidays
• Options to buy & sell 1 week’s holiday
• 1 week’s holiday carry over
• Extra day off for your birthday
• Staff card discount scheme for local shops
• Social days and evenings on the firm
• Staff discounts on legal services