Administration Assistant

March; Inverness; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading engineering services provider in Inverness is seeking an experienced Administrator to support its Specialist Works Department. Responsibilities include providing administrative support, liaising with clients, and ensuring compliance. Ideal candidates will have administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. This role offers a competitive salary and a commitment to employee wellbeing.

Benefits

Competitive salary and benefits package

Employer valuing employee wellbeing

Career development opportunities

Qualifications

• Proven experience in an administrative role, ideally within a construction, maintenance, or facilities environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Provide day-to-day administrative support to the Specialist Works Department.
• Liaise with clients and tenants on a daily basis.
• Answer first line calls and emails in a professional and courteous manner.
• Keep track of work schedules/engineer diaries in advance.
• Reporting to the client on a regular basis keeping them up to date on weekly activities.
• Compiling a report of activities for both internal and external meetings.
• Processing paperwork weekly and uploading documents onto client database.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office proficiency

Job description

We are March the UKs leading provider of critical engineering services. Our expertise as a multi-disciplinary engineering partner across infrastructure, process and digital services has led to long term partnerships with leading organisations in everything from food and drink and utilities to high-security industries such as defence, aerospace and nuclear.

As the Administrator you will support the Specialist Works Department to successfully deliver both the Energy Efficiency Framework and EICR Framework whilst ensuring compliance requirements are maintained.

Key Responsibilities

• Provide day-to-day administrative support to the Specialist Works Department.
• Liaise with clients and tenants on a daily basis.
• Answer first line calls and emails in a professional and courteous manner.
• Keep track of work schedules/engineer diaries in advance.
• Reporting to the client on a regular basis keeping them up to date on weekly activities.
• Compiling a report of activities for both internal and external meetings.
• Processing paperwork weekly and uploading documents onto client database.
• At all times comply with responsibilities under the Company s Health and Safety and Environmental Policies and all other company policies, procedures and instructions.

Skills and Experience

• Proven experience in an administrative role, ideally within a construction, maintenance, or facilities environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office (Word, Excel, Outlook)

What we offer

• A competitive salary and benefits package appropriate to this position
• An employer who values the ongoing wellbeing of its employees
• Career development within a successful and growing business

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.