Administration Assistant

Rochdale Council; Greater Manchester; On-site; GBP 19,000 - 23,000; Full time

Job summary

Rochdale Borough Council is seeking an organised Admin Assistant (Executive Support) to provide high-quality administrative support to the Executive Support Manager and assist with senior leadership functions.

You will manage admin tasks, diary and inbox for the Chief Executive and support governance activities, producing professional correspondence and coordinating meetings with minutes and actions. Training will be provided to develop your skills within Corporate Services.

Qualifications

• GCSE Grade C/4 or above (or equivalent) in English and Maths.
• Experience of providing customer service and administrative support.
• Well-developed IT skills, including Microsoft Office applications and electronic record-keeping systems.
• The ability to work both independently and as part of a team.
• A commitment to confidentiality, equality, diversity and excellent customer service.

Responsibilities

• Supporting the Executive Support Manager with administrative duties.
• Assisting with Leadership Team agendas and reports.
• Supporting diary and inbox management for the Chief Executive, including scheduling meetings.
• Producing professional correspondence, letters and documents.
• Organising meetings, including agenda preparation, minute taking and action tracking.
• Responding to requests for information and resolving enquiries where appropriate.
• Maintaining accurate electronic records and information systems.
• Raising purchase orders and reconciling purchasing card payments.
• Developing effective working relationships with colleagues, elected Members and external stakeholders.
• Full training will be given for all these responsibilities as needed.

Skills

Organised

Attention to detail

Communication skills

Independent worker

Discretion and confidentiality

Customer service mindset

Education

GCSE English and Maths

Tools

Microsoft Office

Electronic records systems

Job description

Admin Assistant (Executive Support)

Grade 3 | Corporate Services | Executive Support Team

External candidates applying for this role must be a Rochdale Resident who lives within the municipal boundaries of the Borough of Rochdale (i.e where the household pays council tax to Rochdale Borough Council).

Join Rochdale Borough Council and make a difference

Are you an organised, and customer-focused administrator looking for an exciting opportunity to support senior leaders within a dynamic local authority?

Rochdale Borough Council is seeking an Admin Assistant (Executive Support) to join our Corporate Services department. This is a rewarding role at the heart of the organisation, providing high-quality administrative support to the Executive Support Manager and helping to ensure the smooth operation of key executive functions.

About the Role

As an Admin Assistant within the Executive Support Team, you will provide responsive and effective administrative support across a range of executive business activities.

Your responsibilities will include:

• Supporting the Executive Support Manager with administrative duties.
• Assisting with Leadership Team agendas and reports.
• Supporting diary and inbox management for the Chief Executive, including scheduling meetings.
• Producing professional correspondence, letters and documents.
• Organising meetings, including agenda preparation, minute taking and action tracking.
• Responding to requests for information and resolving enquiries where appropriate.
• Maintaining accurate electronic records and information systems.
• Raising purchase orders and reconciling purchasing card payments.
• Developing effective working relationships with colleagues, elected Members and external stakeholders.
• Full training will be given for all these responsibilities as needed.

About You

We are looking for someone who is:

• Organised with excellent attention to detail.
• An effective communicator, both verbally and in writing.
• Able to work independently using their own initiative.
• Professional and able to maintain confidentiality.
• Customer-focused, flexible and adaptable to changing priorities.
• Comfortable using Microsoft Office applications and electronic information systems.
• Committed to delivering excellent service and continuous improvement.

Essential Requirements

To be successful, you will need:

• GCSE Grade C/4 or above (or equivalent) in English and Maths, or demonstrable competency in these areas.
• Experience of providing customer service and administrative support.
• Well-developed IT skills, including Microsoft Office applications and electronic record-keeping systems.
• The ability to work both independently and as part of a team.
• A commitment to confidentiality, equality, diversity and excellent customer service.

Our Values

At Rochdale Borough Council, our people live and work by our values:

Proud of the difference we make
Passionate about the diversities of the Borough
Pioneering and Open in our Approach

We're looking for someone who shares these values and is committed to making a positive difference for our residents, colleagues and communities.

Why Join Us?

At Rochdale Borough Council, you'll be part of a supportive team that values collaboration, professional development and continuous improvement. You'll have opportunities to develop your skills while contributing to services that make a real impact across the borough.

Unfortunately, we are unable to offer a sponsorship for this role