Administration Assistant

Kent Community Health NHS Foundation Trust; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

Kent Community Health NHS Foundation Trust is seeking an Administration Assistant to provide efficient admin support to the Oral Health Promotion admin and clinical teams delivering broad outreach programmes. You will act as an ambassador for the Service, upholding high standards in working practices and supporting learning opportunities.

The post is open to colleagues currently employed within Kent and Medway NHS Trusts, the Kent and Medway Integrated Care Board (ICB) and Medway Community

Qualifications

• QCF Level 2 qualification or equivalent in healthcare.
• Recent administrative experience and versatility to handle varied tasks.

Responsibilities

• Provide efficient administrative support to the Oral Health promotion admin and clinical teams.
• Assist project teams and clinics across multiple boroughs as needed.

Skills

Administrative experience

IT systems and databases

Attention to detail

Organisational skills

Education

QCF Level 2 (NVQ2/BTEC) or equivalent

Tools

IT systems & databases

Job description

Kent Community Health NHS Foundation Trust

Administration Assistant

The closing date is 18 November 2026

Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts, the Kent and Medway Integrated Care Board (ICB) and Medway Community Healthcare or working on the Staff Bank within these organisations. Nursing and AHP vacancies are also open to Student Nurses and Newly Qualified Nurses/AHPs.

KCHFT Dental Services are a high profile, dynamic provider of NHS dental services across East Kent and London. Our philosophy is to keep the patient at the heart of everything we do. Every person that works for our Service, regardless of their role, comes into contact with our patients and visitors and so is expected to uphold our values, lead and collaborate through partnership working and strive for excellence at all times.

We look for people who are willing to go the extra mile, not because they are asked to, but because they are committed to being part of a healthcare team that delivers an excellent caring service to our patients.

We are currently looking for a Admin Assistant to provide efficient and comprehensive administrative support to the Oral Health promotion admin and clinical teams delivering a broad range of large-scale community outreach programmes. You will act as an ambassador for the Service, promoting the highest standards of excellence in working practices.

Main duties of the job

You will support the clinical teams on school intervention programme visits during the academic year and during school term breaks offer admin support to the Project teams and clinics as and when needed.

You will be expected to support the teams in multiple boroughs across North East London if the need should arise. You will ensure stock levels are maintained and inform the Project Support Officers when stock is running low.

The post holder will need to be able to work in a very busy environment whilst remaining calm, so the ability to work independently, proactively and under pressure is important.

We welcome applications from individuals wishing to further their knowledge and skills and gain a recognised qualification. You will develop new skills and knowledge whilst working with an established team, gaining valuable work experience. So if you do not have the essential qualification for the role, this may not be an automatic barrier to you being offered an interview. Details on pay and course length can be found in the documents attached to this job advert.

Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.

About us

Kent Community Health NHS Foundation Trust is currently undertaking a significant programme of transformation to align our community services to the new Neighbourhood Model of care delivery, there will be a period of consultation which may result in changes affecting some services, teams or roles. Depending on the area you are applying to work in, this could include potential changes to your role, work base, reporting arrangements, or terms and conditions of employment. Any changes would be subject to consultation and managed sensitively and in line with relevant employment processes. Please do contact the recruiting manager if you have any concerns about this so they can answer any questions you might have.

Rated 'Outstanding' by CQC, we deliver high-quality care that improves the health of our communities. We are looking for people who share our values:Compassionate, Aspirational, Responsive and Excellent.

We are proud to be an inclusive, welcoming organisation and encourage applications from people of all backgrounds. We use protected characteristic information for monitoring only and it is not seen by recruiting managers, except where applicants choose to be considered under our disability guaranteed interview scheme.

We know life outside work matters.As a flexible working-friendly organisation, we welcome conversations about arrangements that help you thrive while supporting excellent care for our patients.

Explore KCHFTcareer pathways

Job responsibilities

As a community Trust, many of our roles require individuals to be able to drive to perform their duties. Where driving is a requirement of the role, you will be asked to confirm that you hold a full UK driving licence or a full driving licence issued by an EU country (not exchanged from a non-EU country) to proceed with your application. We are committed to supporting candidates with disabilities into employment. If you are unable to drive due to a disability, please contact the Recruitment Team via [e-mail], quoting the vacancy reference number, so we can support you further.

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Person Specification

Qualifications, training and experience

• A Qualifications and Credit Framework (QCF) Level 2. This could be an NVQ Level 2 apprenticeship, BTEC or equivalent international qualification in healthcare. or equivalent experience.
• You'll need to have recent administrative experience and versatility to take on a variety of tasks.

Knowledge and skills

• You will need to be able to be able to use IT systems and databases.
• You will have excellent attention to details, accuracy and organisational skills. You will know when you are within your own limits and when to elevate.

Working environment

• The ability to travel independently is essential for this role. Should you require reasonable adjustments under the Equality Act 2010, we are committed to supporting you to meet the mobility requirements of the role wherever possible.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Kent Community Health NHS Foundation Trust