Administration Assistant

Carrington West; Falkirk; On-site; GBP 28,000; Full time

Job summary

A reputable company in the civil engineering sector is seeking an Administration Assistant to join their team in Falkirk. This role offers an excellent opportunity to provide administrative support to operational and project teams, contributing to vital infrastructure projects across the UK. The ideal candidate should possess strong IT and communication skills, along with a proactive approach to managing day-to-day duties.

Qualifications

• Proven experience in an administrative or office support role.
• Strong IT skills, particularly with Microsoft Office (Word, Excel, Outlook).
• High attention to detail and ability to manage multiple tasks simultaneously.

Responsibilities

• Supporting project and site teams with general administrative duties.
• Managing documentation, filing systems, and project records.
• Coordinating meetings, preparing agendas, and taking minutes.

Skills

Strong IT skills

Excellent written and verbal communication

Attention to detail

Teamwork

Education

Experience in administrative role

Exposure to construction or engineering environment

Tools

Microsoft Office

Job description

Job Title: Administration Assistant
Location: Falkirk
Salary: £27,800 per annum
Sector: Civil Engineering
Job Type: Full-time, Permanent
A key client within the highways construction sector is seeking a proactive and well-organised Administration Assistant to support their busy operational and project delivery teams. This is an excellent opportunity to join a reputable business delivering critical infrastructure works across the UK.
About the Role:
The successful candidate will provide essential administrative support across various departments, helping ensure smooth day-to-day operations on site and in the office. This position is ideal for someone with previous experience in a construction or engineering environment, though this is not essential if they demonstrate strong organisation and communication skills.
Key Responsibilities:
·Supporting project and site teams with general administrative duties
·Managing documentation, filing systems, and project records (digital and paper-based)
·Assisting with timesheet collection, expense submissions, and procurement paperwork
·Raising purchase orders and processing invoices in line with internal systems
·Coordinating meetings, preparing agendas, and taking minutes where required
·Acting as the first point of contact for internal queries and external communications
·Ensuring compliance with health & safety document controls and processes
Ideal Candidate:
·Proven experience in an administrative or office support role
·Strong IT skills, particularly with Microsoft Office (Word, Excel, Outlook)
·Excellent written and verbal communication
·High attention to detail and ability to manage multiple tasks simultaneously
·Previous exposure to the construction, civil engineering, or highways sectors is advantageous
·Friendly, professional, and reliable - someone who thrives in a team environment
FOOTNOTE:

If you feel that you are right for this role technically, but the salary, location or seniority does not suit you specifically then please still feel free to send us your CV. We constantly recruit for roles very similar to this one at all levels UK Wide. We are always keen to chat with you discreetly about your employment situation.

Even if you are happy in your current role for now, we always welcome calls from Highways professionals keen to make their introductions for future months or years. Carrington West's Highways, Transport & Infrastructure division is the fastest growing in the country, our specialist team has a combined over 100+ years' experience in this market. Please call Jordan Townley at Carrington West on023 9431 4917 or email [e-mail] for more information.

By applying for this position, you are agreeing for Carrington West to hold and process your personal data in accordance with our Data Protection Policy. Your data will be shared with third-party clients specifically relevant to any roles you have applied for. If at any stage, you wish to withdraw your consent please contact us.