Administration Assistant

Huntress; England; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment firm is seeking a part-time Administration Assistant in Lewes. The role involves data entry, client communication, and ensuring internal workflow is managed efficiently. Ideal candidates will have finance administration experience and strong attention to detail. The position offers 15-25 hours of work per week with a pay rate of £13.50-£14.50 per hour.

Qualifications

• Previous finance administration experience is required.
• Experience with data entry and client communication is a plus.
• Team player willing to adapt to different tasks.

Responsibilities

• Data entry into the CRM system.
• Communicating with clients for information exchange.
• Managing internal workflow to meet deadlines.
• Preparing and submitting client information.

Skills

Attention to detail

Proactive approach

Multitasking

Problem solving

Numerically minded

Tools

CRM system

Xero

Word

Excel

Adobe

Job description

Overview

Administration Assistant

Our client, based in Lewes, are seeking a part-time Administration Assistant to join the small and friendly team on a permanent, part-time basis - working 15-25 hours per week between Monday-Friday.

This position requires excellent attention to detail, a proactive approach to work and ability to multitask.

Responsibilities

• Data entry into the CRM system and Xero
• Communicating with clients throughout the year to request and share information
• Managing the internal workflow to ensure deadlines are met and nothing is missed
• Keeping track of job progress and reporting on where things are up to
• Preparing and submitting information to clients and helping to keep their records tidy
• Using Word, Excel, and Adobe to help with formatting and compiling documents
• Updating and working within our internal software, including our client database (full training will be given)
• Dealing with clients over the telephone, via email and by letter
• Ability to compose letters and emails for clients with the correct professional tone
• Scanning of documentation and post onto the CRM system
• Managing incoming post, ensuring this is actioned in a timely manner and processing updates from HMRC

Requirements / Qualifications

• An Accounts Administration background would be an advantage but is not essential
• A team player who is happy to adapt and take on different tasks when needed
• Being open to improving systems and processes where it makes things easier, quicker or clearer
• Must have previous finance administration experience and be numerically minded
• Someone who enjoys a busy role and is a natural problem solver with a proactive nature

Other information

Please note, there is no parking on-site but there is free parking roughly a 5 minute walk away.

Salary: 13.50-14.50 per hour

Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.