Administration Assistant

Portico; City of Edinburgh; On-site; GBP 30,000; Full time

Job summary

A leading property management firm in Edinburgh is looking for a strong administrator to assist with a property project until December 2026. The role involves collating and analyzing large datasets, managing communications, and maintaining project documentation. The ideal candidate will have meticulous attention to detail, excellent communication skills, and proficiency in Microsoft Office. This is a full-time fixed-term position with a salary of £30,000.

Benefits

Excellent holiday allowance

Pension contributions

Life insurance

Enhanced annual leave

Recommend a Friend Bonus Scheme

Thank you voucher scheme

24-hour personal helpline

Access to discounts and benefits platform

Training and development opportunities

Qualifications

• Meticulous attention to detail for accurate data entry and reporting.
• Ability to multi-task and handle multiple duties efficiently.
• Prioritize tasks that are urgent or important in a timely manner.
• Communicate professionally with colleagues, clients, and stakeholders.
• Comfortable using Microsoft Office applications.
• Trustworthy in handling sensitive information.

Responsibilities

• Collate and analyze large datasets to ensure accuracy and compliance.
• Manage communications via a shared group mailbox.
• Provide timely updates to programme leads and third-party suppliers.
• Maintain specific project documentation.

Skills

Attention to detail

Multi-tasking

Prioritization

Clear communication

Microsoft Office

Trustworthiness

Job description

Company Description

Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!

Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.

Job Description

Portico are currently looking for a strong administrator to work closely with our client to assist with a specific property project until December 2026.

The role will involve collating and analysing large datasets to ensure accuracy and compliance with required standards.

The successful candidate will also manage communications via a shared group mailbox and provide timely updates to programme leads and third-party suppliers across two large programmes, regularly maintaining specific project documentation.

Shifts: 40 hours per week from Monday to Friday

Salary: £30,000

This is a fixed term contract until December 2026

Qualifications

The successful candidate will: -

• Demonstrate meticulous attention to detail, ensuring high levels of accuracy in data entry and reporting.
• Have an ability to multi-task. Handling multiple duties efficiently.
• Know what tasks are most urgent or important, and prioritise them in a timely manner.
• Have clear and professional communication with colleagues, clients, and stakeholders.
• Be comfortable in using Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Be trustworthy, handing sensitive information with care and professionalism.
  
  

Additional Information

What's in it for you?

• Excellent holiday allowance
• Pension contributions,
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• Thank you voucher scheme.
• 24-hour personal helpline for employees, providing counselling & information services.
• Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
• Our Training Academy provides excellent training and development opportunities for our people.