Administration Assistant

The Priory Hospital; Aylesford; On-site; GBP 21,000 - 25,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Administrative Assistant to support its Decontamination department. This full-time role involves a variety of administrative tasks, including managing supplies, coordinating repairs, and generating reports. The ideal candidate will possess strong organizational skills and the ability to work both independently and as part of a team. Join a dynamic workplace that values diversity and offers extensive training and development opportunities, along with competitive benefits and a supportive environment for professional growth.

Benefits

25 days holiday plus bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family-friendly policies

Non-contributory life insurance

Employee recognition programs

Extensive training and development opportunities

Qualifications

• Strong communication and interpersonal skills are essential.
• Ability to prioritize tasks and work under pressure.

Responsibilities

• Complete administrative duties and support the production team.
• Coordinate repairs and manage stock levels effectively.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Ability to Work Under Pressure

Education

GCSEs or equivalent qualifications

English and Maths at Grade 4/C or above

Post-GCSE qualifications

Job description

Overview

Administrative Assistant

Circle Decontamination - Aylesford

37.5 Hours & Permanent

Salary: Up to £24,993.00 per year (depending on level of experience, training and qualification)

Circle Health Group Decontamination is responsible for providing sterile equipment and instrumentation for surgical and interventional procedures across hospitals in Southeast England.

We are seeking an Administrative Assistant to join our Decontamination department team. This is a full-time role, 37.5 hours per week, with shifts from 8am to 4pm, Monday to Friday.

Responsibilities

• Support the unit by completing administrative duties professionally, reporting to the Unit’s Administrator, and assisting the production and managerial teams.
• Support all aspects of the decontamination process related to instrumentation and endoscopy.
• Answer calls from customers.
• Use the booking system for loaning flexible endoscopes between hospitals and coordinate their delivery.
• Coordinate repairs and service contracts under supervision.
• Order supplies and manage stock levels.
• Generate weekly reports as directed by the Decontamination Manager and maintain timesheet records.
• Ensure compliance with all mandatory training requirements.

Candidate Criteria

• Good interpersonal and communication skills.
• Ability to work effectively as part of a team and independently.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Attention to detail, organizational skills, and good follow-up abilities.
• GCSEs or equivalent qualifications.
• English and Maths at Grade 4/C or above.
• Post-GCSE qualifications are optional but advantageous.

Salary & Benefits

Circle Health Group offers competitive salaries and benefits, including:

• 25 days holiday plus bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for hospital treatment, including pre-existing conditions
• Friends & Family Hospital Discounts
• Family-friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Access to discounts, rewards, and voluntary benefits through our engagement hub
• Resources and services to support wellbeing
• Employee recognition programs
• Extensive training and development opportunities

…and much more!

Circle Health Group is dedicated to fostering a diverse and inclusive workforce, welcoming candidates from varied backgrounds, experiences, and identities. We aim to create an environment where colleagues can thrive and grow professionally and personally, guided by our core principles of selflessness, compassion, commitment, collaboration, bravery, agility, tenacity, and creativity.

Learn more about our philosophy at: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy